Enhanced interface

Reverse an AP debit memo adjustment (vendor credit)

To cancel a debit memo adjustment that was previously applied to one or more AP supplier invoices, reverse it in AP Adjustments. This is useful when you discover that the credit was created in error.

When you reverse a transaction, Sage Intacct does the following:

Changes the state of the transaction to Reversed.
Adds a balancing transaction with a state of Reversal.

After you reverse a transaction, you cannot edit, undo, or delete the reversal. Reversals are intended to serve as a documented record of the transaction history. If you want to recreate the adjustment, duplicate the reversed transaction and edit the details.

Reverse a supplier credit

You can reverse an adjustment when the state is Posted. If the state is Partially paid or Paid, you need to unapply the adjustment before you can reverse it. If the AP Adjustment has a state of Selected, the payment is not yet complete.

For payments that you have not yet generated, such as unprinted checks, cancel the associated payment request to unapply the credit and make it available to reverse. For payments that you have not yet confirmed, first void the unconfirmed payment.

Subscription	Accounts Payable
Regional availability	All regions
User type	Business
Permissions	Adjustments: List, View, Delete, Reverse

Go to Accounts Payable > All > Payments > Adjustments.
Find the adjustment you want to reverse.
Select More actions > Reverse at the end of the row.
The Transaction Reversal Date page appears.
If you see a Delete link instead of a Reverse link, the debit memo hasn't been applied to one or more AP supplier invoices. You can delete it.
Select the date for reversing the transaction.
This date is usually the original transaction date or a later date.
Select Submit.

Go to Accounts Payable > All > Payments > Adjustments.
Select Reverse next to the appropriate adjustment.
The Transaction Reversal Date page appears.
If you see a Delete link instead of a Reverse link, the debit memo hasn't been applied to one or more AP supplier invoices. You can delete it.
Select the date for reversing the transaction.
This date is usually the original transaction date or a later date.
Select Submit.

The debit memo is reversed and the credit is no longer available to apply to AP supplier invoices. The AP Adjustment list displays the reversal on two rows to show the balancing transactions for removing the debit memo from Intacct.

Next step: If you need to recreate a version of the debit memo adjustment, you can do so by duplicating the reversed record.

Recreate a reversed adjustment by duplicating it

Subscription	Accounts Payable
Regional availability	All regions
User type	Business
Permissions	Adjustments: Add

Go to Accounts Payable > All > Payments > Adjustments.
Find the reversed entry that you want to recreate.
Be sure to select the entry that has a state of Reversed, not Reversal. If you duplicate the reversal, you create a credit memo instead of a debit memo adjustment, which acts as a liability.
Filter the State column for Reversed to view only reversed adjustments.
Select More actions > View at the end of the row.
Select Duplicate.
A duplicate adjustment opens in edit mode.
Make your changes.
For example, you might want to add a description to explain the apparent duplicate entry.
Select Draft or Post to save the new adjustment.

Go to Accounts Payable > All > Payments > Adjustments.
Find the reversed entry that you want to recreate.
Be sure to select the entry that has a state of Reversed, not Reversal. If you duplicate the reversal, you create a credit memo instead of a debit memo adjustment, which acts as a liability.
Filter the State column for Reversed to view only reversed adjustments.
Select View next to the entry.
Be sure to select the entry that has a state of Reversed, not Reversal. If you duplicate the reversal, you create a credit memo instead of a debit memo adjustment, which acts as a liability.
Select Duplicate.
A duplicate adjustment opens in edit mode.
Make your changes.
For example, you might want to add a description to explain the apparent duplicate entry.
Select Draft or Post to save the new adjustment.