Enhanced interface

When can I unapply, void, or delete an advance?

Your options to delete, cancel, unapply or void an advance depend on the state of the advance. The advance state indicates where the advance is within the workflow, such as whether it has been submitted for approval, is awaiting a printed cheque, or has been applied to AP supplier invoices.

Available actions based on Advance state
State	Description	Available action
Draft	The advance has not been submitted or posted.	Delete the advance from the AP advances list.
Pending approval	The associated payment request has been submitted for approval but has not been approved or declined.	Cancel the payment request associated with the advance. This removes the advance completely.
Partially approved	At least one level of approval is complete for the payment request and additional approvals are required.	Cancel the payment request associated with the advance. This removes the advance completely.
In process	The advance is awaiting payment. Typically, this means that the cheque needs to be printed or confirmed.	Cancel the payment request associated with the advance. This removes the advance completely.
Advance paid	The advance is paid and is now available as a credit to apply to AP supplier invoices. No part of the advance has been applied.	Void the advance from the AP advances list. The payment is voided in the register. The advance state changes to Voided and a corresponding Void entry is added to the AP advances list.
Partially applied or Fully applied	A portion or all of the advance has been applied to one or more AP supplier invoices.	If the advance was applied to AP supplier invoices without an accompanying payment: Unapply the credit in Posted payments. If the advance applied along with payment: Void payment in Posted payments.The advance is unapplied as part of the void process. If you do not want to void the payment made at the same time as applying the advance, you can correct the error with AP adjustments.