Void a payment

To remove or change a completed payment, void the payment from the Posted payments page. Voiding the payment reverses its effect on the General Ledger and adds a balancing transaction to the Posted payments list. You can void a completed payment provided the payment is in an open period.

When you void the payment, you have the option to reverse associated AP supplier invoices at the same time, with some exceptions. If you do not reverse the AP supplier invoices, they are available to select for payment again.

Void and reversal actions cannot be edited or undone.

Want to void a payment that has not been posted? For payments that you paid but did not yet confirm, such as printed cheques or generated bank files, learn how to void an unconfirmed payment. For payment requests that you haven't paid at all, such as cheques you have not printed, learn how to Cancel a payment request (Deselect AP supplier invoices to pay).

Subscription

Accounts Payable
User type

Business
Permissions

Posted payments: List, View, Void
  1. Go to Accounts Payable > All > Payments > Posted payments.
  2. Find the payment that you want to void.
  3. Select More actions > Void at the end of the row.

    The Void payment date popup appears.

  4. In Void the payment on date, enter the date when the payment should be recorded as voided.

    Best practice: Reverse the payment on the same date you applied it so that you get the immediate net effect of zero for that transaction.

    After you select Submit, you cannot edit the void date.
  5. In Memo, describe the reason you are voiding the payment or provide reference information.
  6. To reverse the AP supplier invoice at the same time, select the Reverse checkbox in the lower portion of the page.
    If you reverse the AP supplier invoice, it will not be available for you to repay it. You will have to create a new AP supplier invoice.

    Often, you can reverse a bill at the same time that you void the payment. However, you cannot reverse an AP supplier invoice in the following situations:

    • When another payment was applied to the AP supplier invoice
    • When another credit was applied to the AP supplier invoice and has not been unapplied
    • When the AP supplier invoice originated from Purchasing
  7. Select Submit.
  1. Go to Accounts Payable > All > Payments > Posted payments.
  2. Find the payment that you want to void.
  3. Select Void next to the entry.

    The Void payment date popup appears.

  4. In Void the payment on date, enter the date when the payment should be recorded as voided.

    Best practice: Reverse the payment on the same date you applied it so that you get the immediate net effect of zero for that transaction.

    After you select Submit, you cannot edit the void date.
  5. In Memo, describe the reason you are voiding the payment or provide reference information.
  6. To reverse the AP supplier invoice at the same time, select the Reverse checkbox in the lower portion of the page.
    If you reverse the AP supplier invoice, it will not be available for you to repay it. You will have to create a new AP supplier invoice.

    Often, you can reverse a bill at the same time that you void the payment. However, you cannot reverse an AP supplier invoice in the following situations:

    • When another payment was applied to the AP supplier invoice
    • When another credit was applied to the AP supplier invoice and has not been unapplied
    • When the AP supplier invoice originated from Purchasing
  7. Select Submit.
  • Sage Intacct changes the status of the payment from Complete to Voided.
  • A negative-value balancing entry is added to Posted payments, also with a Payment status of Voided. This creates a net effect of zero.
  • Both transactions are given a Cleared status of (Void).
  • The AP supplier invoices in the payment are available to be paid again in Pay AP supplier invoices, unless you reversed them when you voided the payment.
  • Any credits that were applied as part of the payment are unapplied and are available for selection again in Pay AP supplier invoices.

After the payment is voided, you can no longer edit it.