AP supplier invoice state descriptions

The AP supplier invoice state shows the current status of the AP supplier invoice within the workflow. You can view the AP supplier invoice state on the following pages:

  • AP supplier invoices list page

  • AP supplier invoice detail page

AP supplier invoice state descriptions:

  • Analyzing: For companies with AP Automation enabled. Intacct is analyzing the incoming AP supplier invoice in preparation to create a draft AP supplier invoice. You can edit the AP supplier invoice after the process completes and the state changes to Draft.
  • Draft: The AP supplier invoice is created, but not submitted or posted. It can be changed without consequence.
  • Submitted: For users with AP supplier invoice approvals enabled, the AP supplier invoice has been submitted for approval.
  • Partially approved: For users with AP supplier invoice approvals enabled. The AP supplier invoice has been approved by at least one approver, and is awaiting further approval.
  • Declined: For users with AP supplier invoice approvals enabled. The AP supplier invoice has been declined and must be resubmitted for approval. You can fully edit a declined AP supplier invoice.
  • Posted: The AP supplier invoice was posted to the GL. If you’re enabled for AP supplier invoice approvals, the AP supplier invoice has been approved. You can select the AP supplier invoice for payment on the Pay AP supplier invoices page.
  • Selected: The AP supplier invoice is selected for payment. A payment request that includes this AP supplier invoice was created. Payment is not yet complete.

    Do you need to deselect a AP supplier invoice for payment?

  • Paid: Payment was made. The associated payment request is complete.
  • Partially Paid: Only partial payment was made. There’s a remaining amount to be paid. You can select the AP supplier invoice for payment on the Pay AP supplier invoices page.
  • Reversed: The AP supplier invoice was reversed by a second transaction, which essentially zeroed out the balance in the GL. Your company retains a record of the reversed AP supplier invoice and the reversal transaction for audit trail purposes.
  • Reversal: This transaction is created when you reverse a transaction, and causes the balance to zero out.
  • No value: This transaction is posted but has not affected the GL. For example, a AP supplier invoice with a total amount of 0 does not impact the GL, so the state is No Value.