Partially pay an AP supplier invoice

Partially pay a AP supplier invoice or line items within an AP supplier invoice on the Pay AP supplier invoices page and create a payment request for the amount. You can come back and pay the rest of the AP supplier invoice when you're ready.

Make a partial payment

1. Go to Accounts Payable > All > AP supplier invoices > Pay AP supplier invoices.

2. Apply an on-the-fly filter to find the AP supplier invoice by due date or supplier.

   Alternatively, select or create a custom filter using the Filter by dropdown.

   When viewing the Pay AP supplier invoices page from the entity level, the list only displays AP supplier invoices created at the entity level. To include AP supplier invoices created at the top level that are tagged to your entity, create a Filter set that includes the Show top-level transactions option.

   Learn more about creating filters for multi-entity companies.

3. Select the AP supplier invoice you want to pay.
4. Manually enter the amount that you want to pay in the Amount to pay field.

   To apply a payment to a specific line item instead, select Line details to drill down, manually apply a payment to a specific line item, and select Save.

5. Do one of the following:

   • Select Pay now to create a payment request.

   • Select Add to outbox to create a draft payment request for later.

     If you have existing payments for this supplier in the Outbox, Intacct might ask if you want to merge the bills selected with the existing payment. The payments must have the same payment method, payment date, bank, and currency, and the payment request method must not be Generate one request per AP supplier invoice.

6. If the Add more details popup window appears, update the Memo, Document number, and Amount paid by bank as needed.

   Memo and Document number are recommended, but are not required.

Next steps

To make another payment against this AP supplier invoice, return to the Pay AP supplier invoices page and filter for the AP supplier invoice. The remaining balance appears for you to pay. If you made a mistake and need to remove the partial payment, cancel the payment request. The AP supplier invoice returns to a Selected state.

Payments that require approval are ready to be approved by users with the appropriate permissions on the Approve Payments page.

For payments that have been approved or did not require approval, the next step is based on the payment method:

• Record transfer (EFT and manual cheques), cash, Supplier Payments powered by CSI, and credit card payments are immediately posted.

• Cheques, ACH payments, and Bank file payments, which are all managed within Sage Intacct, require action on your part before the payment is posted.

The following table shows the next steps to take for payments managed within Sage Intacct:

Steps to change the payment status based on the payment method

Workflow step	Cheque or Joint cheque payments	ACH payment	Bank file payment
To move the payment status from Approved to Delivered	Print the cheque from the Print cheques page.	Generate the ACH file in the Cash Management application. If you're using a NACHA-compliant bank file, follow the procedures for bank files.	Generate and download the bank file in the Cash Management application.
To move the payment status from Delivered to Complete	Confirm the cheque on the Print cheques page.	Confirm and post the ACH file.	Upload the file to the bank portal and confirm it.

Learn more about the payment request workflow.

View a list of partially paid AP supplier invoices

On the AP supplier invoices list, the state of the AP supplier invoice will be listed as Partially paid.

1. Go to Accounts Payable > All > AP supplier invoices.

2. At the top of the State column, select Partially paid from the dropdown list.

1. Go to Accounts Payable > All > AP supplier invoices.

2. Enter Partially paid in the field above the State column.

   After you press Enter, the list filters to show only paid AP supplier invoices that have balances remaining.