View and print posted payment details—Accounts Payable

View details for a posted payment on the Posted payments list. You can view the history of all the actions made on an AP supplier invoice from submission to confirming it to the General Ledger.

You can also drill down to any AP supplier invoice included within the payment to view AP supplier invoice details and send an email notification to the supplier.

If the posted payment represents the application of credits only, sending an Email payment notice is not available. Instead, select Print copy from the Posted payments list to generate a PDF that you can send to the supplier.

You cannot make edits to a posted payment. Instead, void the posted payment or correct errors using adjustments.

View posted payment details

1. Go to Accounts Payable > All > Payments > Posted payments.

   When you access the list from the top level, you initially only see records created at the top level. To see records created within entities, select Filters and then select Include entity records. Select Apply to update the filter.

2. Find the posted payment that you want to view.

3. Select the Record number to view detail.

   The following are things that you can do on this page:

   • Use the Payment information tab to view general payment information and drill down into paid AP supplier invoices. There, you can view any applied credits.

     See Field descriptions: Posted payments—Accounts Payable for more information about each field.

   • Use the History tab to view AP supplier invoice payment history and any approvals.

     This tab shows history from selecting a AP supplier invoice for payment until a payment was made.

   • Use the Posting details tab to view how the payment posted to the General Ledger. GL journal entries can appear to be out of balance because some lines are summarized, such as FX gain and loss entries and inter-entity entries.Select the GL journal number to view FX gain and loss entries and inter-entity entries.

   • Send the supplier a payment notification email by selecting Email payment notice.

1. Go to Accounts Payable > All > Payments > Posted payments.

   If you're viewing payments from a top level company, you only see payments created at the top level. To view requests created at the entity level, select Include private.

2. Find the posted payment on the list, and select View.

   The following are things that you can do on this page:

   • Use the Payment information tab to view general payment information and drill down into paid AP supplier invoices. There, you can view any applied credits.

     See Field descriptions: Posted payments—Accounts Payable for more information about each field.

   • Use the History tab to view AP supplier invoice payment history and any approvals.

     This tab shows history from selecting a AP supplier invoice for payment until a payment was made.

   • Use the Posting details tab to view how the payment posted to the General Ledger. GL journal entries can appear to be out of balance because some lines are summarized, such as FX gain and loss entries and inter-entity entries.Select the GL journal number to view FX gain and loss entries and inter-entity entries.

   • Send the supplier a payment notification email by selecting Email payment notice.

Print posted payment details

Save posted payment details in a PDF that you can print.

1. Go to Accounts Payable > All > Payments > Posted payments.

2. Find the posted payment that you want to print.
3. Select More actions > Print copy at the end of the row.

   A PDF copy of the payment opens in another window.

4. Print the PDF.

1. Go to Accounts Payable > All > Payments > Posted payments.

2. Find the posted payment that you want to print.
3. Select Print copy.

   A PDF copy of the payment opens in another window.

4. Print the PDF.