View and print posted payment details—Accounts Payable

Access details for any posted payments through the Posted payments list page. For example, you can view the history of all the actions made on an AP supplier invoice from submission to confirming it to the General Ledger. You can also drill down to any AP supplier invoice included within the payment to view AP supplier invoice details and send an email notification to the supplier.

View posted payment details

1. Go to Accounts Payable > All > Payments > Posted payments.

   When you access the list from the top level, you initially only see records created at the top level. To see records created within entities, select Filters and then select Include entity records. Select Apply to update the filter.

2. Find the posted payment that you want to view.
3. Select the Record number to view detail.

   On the Posted Payment page, you can:

   • View information about the payment on the Payment Information tab and drill down into the AP supplier invoices that were paid.

     See Field descriptions: Posted payments—Accounts Payable for more information about each field.

   • View the history of the AP supplier invoice payments and any applicable approvals on the History tab. This shows the history from the time you selected the AP supplier invoice to be paid until a payment was made.
   • See how the payment was posted to the General Ledger on the Posting details tab.
   • View any credits that were applied in this payment and drill down into details.

   • Send the supplier a payment notification email by selecting Email payment notice on the Posted payment page.

     If the payment represents the application of credits only, Email payment notice is not available. To send details to the supplier, select Print copy from the Posted payments list to generate a PDF. Then, email the PDF to the supplier.

1. Go to Accounts Payable > All > Payments > Posted payments.

   If you're viewing payments from a top level company, you only see payments created at the top level. To view requests created at the entity level, select Include private.

2. Find the posted payment on the list, and select View.

   On the Posted Payment page, you can:

   • View information about the payment on the Payment Information tab and drill down into the AP supplier invoices that were paid.

     See Field descriptions: Posted payments—Accounts Payable for more information about each field.

   • View the history of the AP supplier invoice payments and any applicable approvals on the History tab. This shows the history from the time you selected the AP supplier invoice to be paid until a payment was made.
   • See how the payment was posted to the General Ledger on the Posting details tab.
   • View any credits that were applied in this payment and drill down into details.

   • Send the supplier a payment notification email by selecting Email payment notice on the Posted payment page.

     If the payment represents the application of credits only, Email payment notice is not available. To send details to the supplier, select Print copy from the Posted payments list to generate a PDF. Then, email the PDF to the supplier.

Print posted payment details

You can save the details for the posted payment to a PDF file.

1. Go to Accounts Payable > All > Payments > Posted payments.

   The address on your payment copy can change based on where you print it from. If you print from Posted payments at the top level, Intacct uses your company address. But if you print from the entity level, it uses the entity's Print entity name as address. If your entity address is different from the address in the company record, select print copy at the same level where you generated the payment.

2. Find the posted payment that you want to print.
3. Select More actions > Print copy at the end of the row.

   A PDF copy of the payment opens in another window.

4. To return to the list of records, close the output window.

1. Go to Accounts Payable > All > Payments > Posted payments.

   The address on your payment copy can change based on where you print it from. If you print from Posted payments at the top level, Intacct uses your company address. But if you print from the entity level, it uses the entity's Print entity name as address. If your entity address is different from the address in the company record, select print copy at the same level where you generated the payment.

2. Find the posted payment that you want to print.
3. Select Print copy.

   A PDF copy of the payment opens in another window.

4. To return to the list of records, close the output window.