Enter a credit card transaction

Manually record credit card charges against a credit or debit card. It's easiest to enter these transactions after receiving your statement from the bank.

For multi-entity, multi-currency companies, enter credit card transactions at the entity level.

1. Go to Cash Management > All > Credit card and select Add (circle) next to Credit card transactions.

2. Select the Credit card.

   If the credit card is being used with employee expenses, the Account in the Entries section defaults to the employee expense clearing account defined on the credit card account record.

3. Enter the Date of the transaction.
4. In Reference number, enter the transaction number from your statement.

   This number appears as the document number in lists and the Credit card register.

5. Enter the Payee name.

   The payee replaces the supplier field that you find on other payable transaction pages. Use the Payee field as a way to record a payment to an entity without creating a supplier record.

6. Optionally, add a Description.

7. To permanently and safely store a digital version of a supporting document, in the dropdown next to Attachment, select an attachment, or select Add, then upload your attachment An attachment is a bundle of one or more supporting documents, such as spreadsheets, scanned images, or word processor documents.. Learn more about who can add attachments.

   You can drag and drop your files to add an attachment. To attach a document to multiple journal entries, see Bulk processing.

8. If you’re a multi-currency company, enter currency details in the Currency section:
   1. Select the Transaction currency being used for this credit card transaction, including any default currency.

      If the currency is not your bank's base currency, continue with the next two steps.

   2. Type or select a date in Exchange rate date.

      The default value is the current date, but you can override this. For example, you want to change it to the date the transaction occurred.

   3. Select an Exchange rate type such as Intacct Daily Rate or WSJ Published Rate.

      If your company uses custom exchange rate types, you can see them listed here. If you know what the exchange rate for this credit card transaction is, you can enter it in Exchange rate to override system calculations.

9. In the Entries section, you can add values directly to each line item, or select Show defaults to define default values to autofill each line item.

   To set up a value as a default for each existing and new line item, select the dropdown beside the appropriate field and choose a value.

   You can override any default value on any line item.

10. Enter line items.
    1. Select the Account.
    2. Enter the Amount or, if you're in a multi-currency company, enter the Transaction amount.

       The Transaction amount is the amount in the incurred transaction's currency. After you enter a Transaction amount, the Base amount field updates to display the amount in your company's base currency.

    3. If you configured Projects to display a billable checkbox on credit card transactions, you can flag project-related credit card transactions as Billable.

       After you associate a billable transaction with a project or customer, it appears in Project invoicing automatically.

       If you're entering a transaction to be used with employee expenses, the billable field does not appear.

    4. Enter any dimensional values, like the Department and Location for the line item.
    5. If you're recording transactions for a credit card that's been enabled to use with employee expenses, select an Employee.

       The Account field for the line item becomes read-only.

    An admin can move additional fields (such as the Supplier field or Employee field) into the line-item area for easier data entry.
11. For each line item, enter the appropriate transaction information, such as the account, amount, dimension values, if any, and a memo description.

12. Select Save.

Next steps: Pay off credit card charges. If the credit card transaction is for an employee expense, create an expense report.