Enhanced interface

Create a credit card account

Create a credit card account to record transactions made outside of Sage Intacct. Credit card accounts need a unique GL account and location. Reconcile the credit card account at the same level in which it was created.

Learn how to set up credit cards for different use cases.

Using credit cards with employee expenses?

If you have child cards, only set up the primary credit card account for employee expenses to avoid unexpected results like duplicate transactions, inconsistent bank feeds, and complications with reconciliation.

Learn more about using credit cards with employee expenses.

Where to create the credit card account

For companies using multiple base currencies, create the credit card account at the entity level. You can only use credit cards in the entity in which they’re created.

For companies using a single currency, creating a credit card at the top level means you can use it only at the top and in the default location defined on the account record.

Enter credit card account information

Subscription	Cash Management
Regional availability	All regions
User type	Business Employee Project Manager
Permissions	Credit card accounts: Add, View, List

Go to Cash Management > Setup > Accounts and select Add (circle) next to Credit card.
On the Credit card account page, enter an ID.
Learn best practices for Name and ID creation.
Differentiate credit card and debit card in both the Card ID and Description fields by using an abbreviation such as CC and DB.
Select the Type of credit card.
For example, Visa, Mastercard, or Discover. You cannot change the credit card type after you save the credit card account.
Select the Account type.

If the card is a debit card, select Debit. If the card is a credit card, select Credit.
Determine how incoming transactions from an import file or bank feed match to existing Intacct transactions for reconciliation by selecting an Applied rule set.
Learn more about rules and rule sets.
Determine the time stamp for transactions generated from creation rules and for incoming bank feed transactions by setting the Banking cloud time zone.
Learn more about the Banking cloud time zone.
Select the card Expiration date.

Credit cards do not appear for selection in dropdown lists if they are currently expired.
Select Save.

Enter accounting information

Subscription	Cash Management
Regional availability	All regions
User type	Business Employee Project Manager
Permissions	Credit card accounts: Add, View, List

In the Accounting information section, select the Credit card offset account.
For Debit cards, select a current account. This account must be the same account for which the card was issued. Transactions post to the same General Ledger account defined on the current account.
For Credit cards, select a liability account.
After you save, this field cannot be edited. How you assign GL accounts determines how and where an account can be used.
Use a unique GL account. You cannot save the account in the following situations:
- You select an account configured as the default Accounts Payable or default Accounts Receivable account. As a best practice, select a cash, cash equivalent, or credit card liability account.
- The GL account is assigned to another bank or credit card account.
For credit cards, select the Default location.

After you save, this field cannot be edited.
For credit cards, select the Supplier ID.

This is the credit card provider. A Supplier ID is required to create a charge payoff and move credit card liabilities to AP.
Select Use with employee expenses to use this credit card to record employee expenses.
Select the Employee expenses clearing account to post the transactions to. When an expense report is created, assign the transactions to the appropriate expense account. Learn more about using a credit card with employee expenses.
Cannot see this option?
This feature is currently not available for the following company configurations:
- VAT and GST enabled companies.
- Cash and accrual companies configured to post credit card transaction charges and fees to the General Ledger after creation.
- Cash-based companies.
Select Save.

Connect to a bank feed

If your company is subscribed to Sage Cloud Services and enabled for bank feeds, you can connect your account to your online bank to receive a bank feed. After you connect, match bank transactions to Intacct transactions for reconciliation.

From the Banking cloud tab, you can view bank transactions and even match transactions for reconciliation if you have the proper permissions. And, you can create transactions from bank transactions.

Learn how to connect to your online bank and receive a bank feed

Next steps

Pay off your credit card by creating a charge payoff. Record credit card transactions in Intacct. If the credit card is being used with employee expenses, include the transactions in an expense report. There, you can assign transactions to the appropriate expense accounts.