Reconciliation permissions

Separate duties and make sure that tasks are delegated to the appropriate representative in your company with permissions. Your bookkeeper can match transactions, and your staff accountant can review the matched transactions and select Reconcile to record the reconciliation. Finally, your controller can view the reconciliation reports.

""

Reconciliation permissions

Depending on the type of account you're reconciling, you need permissions to either Reconcile Bank or Reconcile Credit Card.

Reconcile bank: List, View, Add, Edit, Delete

Reconcile credit card: List, View, Add, Edit, Delete

Users with permissions to Reconcile can also match transactions.

Reconcile bank: Reconcile

Reconcile credit card: Reconcile

Reconcile bank: Report, List

Reconcile credit card: Report, List

Any user with Cash Management Reconciliation permissions for Report and List and appropriate account restrictions can view reconciliation reports. To prevent a user from seeing all reconciliation reports, remove the Report permission.

To prevent top level users from viewing reconciliation histories, including outstanding items, for an account based on their entity location restrictions, select to Enable user entity restrictions for bank accounts in Cash Management.

Reconcile bank: Report and Reopen

Reconcile credit card: Report and Reopen

Bank transaction rules: List, View, Add, Edit, Delete

Bank transaction rule sets: List, View, Add, Edit, Delete

Bank transactions for API and import: List, Add, Delete, View

Bank feed permissions

If your company uses bank feeds, enable permissions to view and act on bank feed transactions.

Bank Transactions: List, View

You can view bank transactions on the Bank transactions list, Banking cloud tab of the account record, and during reconciliation.

Users with Cash Management permissions for Bank transactions can view all bank and credit card transactions for all accounts on the Bank transactions list. Make sure to adjust the permissions to this list so it's only available for the appropriate users.

Bank transactions: Ignore

Bank transactions: List, View, Manual match

Bank Transactions for Integrations: View, Add, Delete

Bank transaction rules: List, View, Add, Edit, Delete

Bank transaction rule sets: List, View, Add, Edit, Delete

Bank transactions: List and View

Receive payments from bank transaction: Add

Assign permissions

  1. Go to Company > Admin > Users, roles, and groups > Users.

  2. Find the user in the list.
  3. Depending on the permissions model for your company, either edit the user's subscriptions or assign a role to the user.

    If you see a Subscriptions link in the Users list, you have user-based permissions. Otherwise, you have role-based permissions.

    Edit a user's subscriptions:

    1. Select Subscriptions.
    2. Next to the appropriate application, select Permissions. The Permissions window appears with all of the activities and reports that you can assign to the user.
    3. Select checkboxes to give the user access to activities and reports.

    Edit a user's role:

    1. Select Edit.
    2. On the Roles information tab, assign a role to the user.

    Learn how to assign permissions to roles.

  4. For the user or the role, edit the Reconcile bank or Reconcile credit card permissions for Cash Management.
  5. Select Save, then select Save again.