Set up time and materials billing for Construction project contracts

Construction subscription is needed. To enable a Construction subscription, contact your Sage Intacct account manager. Regional support for Construction is limited to the United States, Canada, Australia, and the United Kingdom.
Subscription

Construction

Projects configured for Project Costing and Billing
Regional availability

  • Australia

  • Canada

  • United Kingdom

  • United States
User type

Business

Construction Manager

Project Manager
Permissions

Projects, Project contracts

  • List: enables visibility to project contracts
  • View, add, edit, and delete: controls who can view, create, update, or delete project contracts
Previous step Set up rate tables
  1. Go to Projects > All > Project contracts.
    A list of all active project contracts displays.
  2. To add project contract lines:
    • In the project contracts list, select Lines next to the relevant project contract, then select Add.
    • Edit the project contract. Go to the Project contract lines section and select Add.
  3. On the General tab, add project contract line information:
    • Required information includes a line ID, line name, GL account, and line date.
    • When you assign the line ID, specify whether it's associated with a parent contract line.
  4. Select the Billable checkbox to include the project contract line when generating project AR sales invoices.
  5. In the Billing section, select the Time and material billing type.
  6. Select an option for the Maximum billing field. This field determines the total billed amount for the Construction project contract line when you generate a project AR sales invoice. Available options:
    • Total revised price (default):
      • If future change requests affect the maximum billing price, select this option so that the total revised price reflects updates to linked change requests.

      • The total revised price is the sum of the original, revision, and approved change amounts.

    • Specified amount: Enter the maximum billing amount.
    • No maximum: If a project contract does not stipulate a maximum price, select this option so that no restrictions apply to the billing amount.
  7. Specify one or more rate tables to determine how to price the cost transactions for billing. Any transaction-specific rate table that you assign takes precedence over a default rate table on the project contract line.
  8. Assign dimensions when you add project contract lines.
    Assigning a dimension requires that you enter an item. However, generating a project AR sales invoice retrieves the item associated with the billable time and materials cost transaction, not from the dimension.
  9. Save your changes.

Next step: Generate time and materials project invoices