Enhanced interface

Check an expense report status

Sometimes an employee, expense approver, or manager needs to know the status of an expense report as it moves through the approval and reimbursement process. Use the Expense Report Status page to find out the status of an expense report.

Under certain conditions, the expense report can be edited and resubmitted.

If you are a manager or approver, you can typically view a list of employee expenses on the Staff expenses reports and Approve Expenses page. Managers and approvers can only see expense reports from their own designated employees. Approvers can add comments about why they decided to approve or decline the expense report or expense report line items.

Subscription	Time and Expenses
Regional availability	All regions
User type	Business Employee
Permissions	Expenses My expenses: List, View Expense summaries: List expenses, View expense

Go to Expenses > All > Expenses > My expenses or Staff expenses.
Find the expense report that you want to view.
Select More actions > View at the end of the row.

Go to Expenses > All > Expenses > My expenses or Staff expenses.
Find the expense report and select View.

If an expense report has been fully or partially declined, you can select Edit to make corrections and resubmit the expense report. For more information, go to Edit employee expense reports.

Expense report status descriptions

On the Expense list page, you can also view the state of an expense report under the State column. The following table describes what each state means and whether or not the expense report is editable.

Editable expense report states
State	Description	Editable?
Draft	An editable version of an expense report that has been saved for further editing. Drafts have not yet been submitted for approval or posted to the GL.	Yes
Submitted	The expense report has been submitted to an approver. It has not been approved, paid, or posted to the GL.	No
Partially approved	Partially approved expense reports might either be awaiting other approvers and/or have line items that have not yet been approved. Partially approved expense reports are not yet posted to the GL.	Yes
Approved	The expense report is approved and posted to the GL, but not yet paid.	Only for Staff expense reports (with limited changes*)
Partially declined	One or more line items have been declined. This usually requires that you need to make a change to the expense report and then resubmit it.	Yes
Declined	The entire expense report has been declined. (For example, an expense report that was not approved by a manager.) This usually requires that you need to make a change to the expense report and then resubmit it.	Yes
Partially paid	One or more items on the expense report have been paid.	No
Paid	The expense report has been fully paid.	No
Reverse Reversal	You can only reverse expense reports, which have already been paid. After you reverse an expense report, the state changes to Reversed. A Reversal record is created with a negative amount to net out your Reversed expense report.	No
Selected	The expense report has been selected for reimbursement by a manager. Selected expense reports are not editable.	No

* For approved staff expense reports, you can make limited edits only, such as changing the Paid To or Paid For details, or uploading an attachment. You can also change a line item from reimbursable to non-reimbursable by selecting a different payment type. You can add another line item to an expense report if the item is non-reimbursable.