Setup: Post project estimates to GL budgets

Identify which General Ledger (GL) budget you intend to post project estimates.

1. Go to Projects > All > Project estimates and open the project estimate you intend to post to the GL.
2. Select Edit.
3. Expand the Integrate with GL section.
4. Select Post to GL budgets. Only those budgets enabled for project estimates appear (General Ledger > Budgets repository > Add > Project estimate checkbox selected).
5. Choose a posting period:
   • Period of project begin date: posts the amounts to the period in which the project begin date falls. Verify that a project begin date exists when selecting this option.
   • Period of estimate date: posts estimate entries to the GL period that corresponds with the project estimate date. You can change this date, but you can't enter a date before the project begin date. Selecting a project prefills the project begin and end dates. The estimate date is read-only on final estimates.
   • Period of each estimate entry effective date: posts each estimate line entry to the effective date for that line; each line might post to different periods due to different effective dates. If you choose this option, enter an effective date for each entry line. Multiple estimate line entries for the same GL account, dimension, and budget period are summarized and posted as a single line to the same budget period.
   • Distribute evenly to periods between the project begin and end date: spreads the amounts equally across periods between the project begin and end date; both dates are required for this option. If you select this option, ensure that the project has a begin and end date.
     Avoid using for Construction projects.
     You can't distribute the estimate across all periods to a balance sheet account.
     Posting an estimate to a balance sheet GL budget can only be applied to a single budget period.
6. In Entries, indicate workflow types for each estimate line: original (default), revision, forecast, approved change, pending change, or other. Lines without workflow types default to original.
7. For Construction subscriptions only, the Change request estimate entries section reflects change requests posted to the project estimate.
   The workflow type controls whether the change request amounts are applied to the estimate.
Construction subscription is needed. To enable a Construction subscription, contact your Sage Intacct account manager. Regional support for Construction is limited to the United States, Canada, Australia, and the United Kingdom.
8. When ready to post to the budget, check Post to GL budgets and select Save.
9. If you are not yet ready to post the estimate, clear the checkbox before you save.

Best practices for posting estimates

• If you posted an estimate to the wrong budget, open the estimate and change the budget ID to the right one. Saving the estimate again removes the amounts from the wrong budget and posts them to the correct one.
• You cannot post multiple estimates for the same project to the same GL budget.
• To remove a previously posted change request (for Construction subscriptions only) from the estimate, go to the change request and select a change request status that's mapped to a None workflow type. Posting that change request removes previously posted change requests from the estimate.
• To remove amounts posted to a budget, open the estimate and clear the Post to GL budget checkbox. Saving the estimate removes the posted amounts.
  
• Changing the estimate status does not remove amounts from the budget.
• If you've already posted an estimate to a budget, then add lines to the estimate later, saving the estimate again updates the budget with your changes automatically.