Distribute timesheet entries—Sage Intelligent Time

Quickly distribute timesheet entries based on transaction allocations. When you distribute a timesheet entry, the hours are distributed into multiple timesheet entries to ease entry data.

A transaction allocation determines how Sage Intacct calculates the time to distribute between departments, cost centers, grants, programs, and classes.

  • Only use transaction allocations that are percentage based in a timesheet.

  • To distribute timesheet entries, an admin must configure the Enable allocation to distribute expense entry checkbox.

    For more information, go to Enable allocation to distribute expense entry configuration.

  • An admin can set up a transaction allocation to distribute timesheet entries.

    For more information, go to Create a transaction allocation definition.

  • The fields that you track time by appear based on your application configuration. Go to Select fields to track time by to appear on time for more information.

  • You cannot delete distributed entry lines directly. You can delete the entry line that contains the total work hours, which also delete the distributed entry lines.

You are working on several projects in different locations, such as San Francisco and San Jose. You work 4 hours in San Francisco and 4 hours in San Jose. You select an allocation in your timesheet, allowing Intacct to calculate the time based on the values in the transaction allocation. In this case, the allocation is set up to distribute the time of work evenly between the locations.
This functionality is unavailable for VAT/GST enabled companies.
Subscription

A subscription to at least one of the following Sage Intacct applications is required:

  • Time and Expenses

  • Project Costing (includes Time application)

  • Project Costing and Billing

  • Grant Costing and Billing

  • Sage Intacct Construction
Regional availability

United States
User type

Business

Employee

Project Manager
Permissions

Time

  • My timesheets: List, View, Add

  • Staff timesheets: List, View, Add

  1. Go to Time > All > Timesheets > My timesheets or Staff timesheets.

  2. Select Create a timesheet.

  3. Enter or select Begin date.

  4. Choose an Employee.

    Skip this step if you are creating your own timesheet.

  5. Optionally, enter a Description.

  6. Select an Allocation.

  7. Choose Add allocation.

  8. In an entry line, enter the total hours that you or an employee worked.

    Intacct distributes the time based on the allocation.

  9. Complete the required fields.

    The timesheet is saved automatically. You can submit the timesheet by selecting Submit timesheet.