Enhanced interface

Field descriptions: Credit card transactions

Credit card transaction information: Transaction tab

Transaction tab field descriptions
Field	Description
Credit card	Choose the appropriate credit card from the dropdown list. The list includes both credit and debit cards, If your credit card has expired, it will not appear in any dropdown lists. Update the expiration date to view and select your credit card in dropdowns. Learn how to update the expiration date.
Date	Accept the default of today's date, or enter the date on which the transaction actually occurred.
Reference number	Enter the transaction number from your statement. This number appears as the document number in lists and registers.
Payee	Enter the payee name. The payee replaces the supplier field that you find on other payable transaction pages. In other words, the Payee field is a way to record a payment to an entity without creating a supplier record. However, in certain reports, the payee is the equivalent of the supplier, and the text that you enter here appears in those places. Reports, for example, include a column called Supplier/Payee. There's no 1099 function implemented for this page because the system cannot correlate the arbitrary payee you enter here with a supplier record on Intacct. And it’s the supplier record that you define as being 1099-able. Therefore, you must be aware that payments to a 1099-able supplier recorded here are not recorded as 1099 payments in your company and are not included when you print 1099 forms. If you need this transaction to be defined as a 1099 payment, use the full AP cycle in Accounts Payable instead. You can still designate it as a charge transaction there.
Description	Add an optional description. The description applies to the entire transaction. This text is for your information only.
Attachment	You can provide permanent, safe storage of supporting documents by uploading them as attachments. Learn more about who can add attachments. You can drag and drop your files to add an attachment. To attach a document to multiple journal entries, see Bulk processing.
Transaction has tax implications	This field only appears for companies that are enabled for multiple tax jurisdictions in the Taxes application. It appears at the top-level only. Select this checkbox to add taxes for this transaction. Then select your Tax solution. Learn more about entering taxable transactions.
Tax solution	This field only appears if Transaction has tax implications is selected. Select the tax solution you want to use to calculate and capture taxes on this transaction. Learn more about entering taxable transactions.
Inclusive taxes	This field only applies to companies subscribed to the Taxes application. Select the checkbox if the amount you'll enter for each line item already includes tax. The Amount field will be read-only, and you'll enter the amount for each line item in the Transaction total field. Learn more about entering taxable transactions.

Currency section

Currency section field descriptions
Field	Description
Transaction currency	If your company uses multi-currency transactions, you can select the currency for this transaction.
Exchange rate date	By default, the date of the exchange rate is today; however, you can override this. For example, maybe you’re making the transaction date other than today and want to match the exchange rate to that date.
Exchange rate type	If your company uses custom exchange rate types, the dropdown list contains choices for them, where one might also be a default. For example, your company could have Monthly, Weekly, and Spot rate types along with their exchange rates. Alternatively, if your company has not defined any custom exchange rate types, you can use the Intacct Daily Rate.
Exchange rate	You can override the default exchange rate. For example, if you know what the exchange rate for this AP supplier invoice is, you can enter it in to override system calculations.

Entries section

Entries section field descriptions
Field	Description
Show/Hide defaults	Optional. Select default values to autofill each line item. The system displays these default values for every existing and new line item. You can manually override default values on line items, as needed.
Account/Account label	Enter the account, or select one from the dropdown list. If you do not have an appropriate account, select New to create one. An account may or may not have specific offsetting accounts assigned to it. If not, the default GL Account for AP supplier invoices is used. To select the default account, go to Company > Admin > Subscriptions > Accounts Payable then select Configure.
Billable	If you configured Projects to display a billable checkbox on credit card transactions, you can flag project-related credit card transactions as Billable. After you associate a billable transaction with a project or customer, it appears in Project invoicing automatically. If you're entering a transaction to be used with employee expenses, the billable field does not appear. The label for this field might differ for nonprofit organizations based on settings in Configure Projects. Learn more.
Transaction amount	Enter the amount of the line item. To record a credit to the account, enter a negative number. As you enter multiple line items, the Total field updates. When you finish entering multiple line items, the total should be the same as the amount listed for the line item of the transaction on your statement. If Inclusive taxes is selected in the header, which is the default, this field is read-only and is automatically calculated. Enter the item amount, including tax, in the Transaction total field instead.
Amount	This field displays one of the following: The converted amount if the transaction was incurred in a different currency from the card base currency. The actual amount if the charge was incurred in the base currency of the credit card. You can edit this amount to adjust it if need be.
Multiple taxes on line	This field only applies to companies subscribed to the Taxes application. Select to enter a line item where you need to apply multiple taxes, such as to partially reclaim input tax or enter a reverse charge. Learn more about entering a reverse charge. This checkbox appears in the following circumstances: The tax solution is United Kingdom VAT. The tax solution is Australia GST or custom VAT, and the option for Multiple taxes per line is selected for the tax solution (Tax solution information page). Additional setup of tax details, tax schedules, and tax schedule maps may also be required.
Tax detail	This field only applies to companies subscribed to the Taxes application. Select the appropriate tax category for the line item. The system applies the percent rate that is defined for the tax detail to calculate the amount of tax. If you assigned a default tax schedule to the contact, the applicable tax details fill in automatically after you enter the transaction amount. Learn more about entering taxable transactions.
Rate	This field only applies to companies subscribed to the Taxes application. A read-only field that displays the percent tax to apply for the line item. The percent tax is based on the selected tax detail.
Transaction tax	This field only applies to companies subscribed to the Taxes application. The amount of tax calculated for the line item, which is based on the tax detail you select. If Inclusive taxes isn't selected in the header, the calculation is: Amount * Rate If Inclusive taxes is selected in the header, the calculation is: *(Transaction total/(1 + Rate)) Rate If the amount of tax that was calculated does not match the tax on the tax invoice you received, override the value in Transaction tax** field to match. What you record should match the tax invoice for proper tax compliance and reporting. If your company is enabled for multi-currency, the amount is in the transaction currency you set for the transaction.
Transaction total	This field only applies to companies subscribed to the Taxes application. The total amount of the transaction for the line item, including tax: If Inclusive taxes isn't selected in the header, the field is read-only and its calculation is: Amount + Transaction tax If Inclusive taxes is selected in the header, enter the amount of the transaction for the line, including tax, in this field. The system calculates the Transaction tax and Amount, based on the tax detail you select. If your company is enabled for multi-currency, the amount is in the transaction currency you set for the transaction.
Base total and Base tax amount	This field only applies to companies subscribed to the Taxes application. If your company is enabled for multi-currency, these read-only fields appear: Base total: the Transaction total in the base currency of your company. Base tax amount: the Transaction tax in the base currency of your company.
Dimension values	To assign this payment to a Project, Department, Location, or any other dimension value in the line item detail, select the respective dimension value using the dropdown list beside the dimension. Only limited fields are available by default in the line-item entry area. Department and Location are always displayed. An admin can move additional fields (such as the Supplier field) into the line-item area for easier data entry.
Memo	Add an optional memo. The memo applies to this line item of the cheque. This text is for your information only.

Tax summary

This section only appears for companies subscribed to the Taxes application and only for VAT or GST tax solutions.

Tax summary section field descriptions
Field	Description
Show summary	Select this button to display a summary of the total tax for all the line items in the transaction, grouped by tax detail. If you add or change a line item, select the button again because the summary is not automatically refreshed.
Description	The description of each tax detail selected for the line items in the Entries section. If a tax detail doesn't have a description, the description in the tax summary is blank.
Percent	The percent tax that is defined for the tax detail.
Transaction tax total	The total amount of tax applied to the transaction for this tax detail. If your company is enabled for multi-currency, the amount is the currency you set for the transaction.
Base tax total	If your company is enabled for multi-currency, the Transaction tax total field in the base currency of your company.

Credit card transaction information: Posting details tab

If the transaction has been posted to any accrual journals, GL posting information appears on the Posting details tab.

Posting details tab field descriptions
Field	Description
Book ID	Indicates the reporting book the journal posts into. This can be either Accrual or Cash, depending on the reporting method set up in the General Ledger.
Journal	The journal into which the transaction posted.
Journal no	Select to drill down to the Journal entries page.
Date	The GL posting date.
Line no.	The line number represent the line in the journal entry that corresponds to the posting entry of the transaction.
Account number	The account number of the account to which the transaction posted.
Account name	The GL account to which the transaction posted.
Location	The location assigned to the transaction.
Debit amount	The amount debited from the account.
Credit amount	The amount credited to the account.
Memo	The memo for the transaction. This could be something that clarifies the reason for the transaction.

Credit card transaction list

Some of the below fields are only available when you create a custom view.

Credit card transaction list field descriptions
Field	Description
Credit card	The account number of the credit card.
Date	The date the transaction occurred or was entered in Sage Intacct.
Description	If you entered a description on the transaction, it appears here.
Base currency	The base currency of the entity or company.
Transaction currency	If your company uses multi-currency transactions, this is the currency in which the transaction was incurred. For example, USD or GBP.
Transaction base amount	The total amount of the transaction in the base currency.
Total transaction amount	The total amount of all included line items in the transaction in the transaction currency.
State	The state of the credit card transaction or where it is in the workflow. A transaction that you reverse from the Credit card transactions list has a state of Reversed. If you void a credit card transaction that was used to pay an AP supplier invoice, using the Credit card register, that transaction shows a state of Paid in the Credit card transactions list.
Cleared	Whether or not the transaction has been included in a closed reconciliation. T = The transaction is in a closed reconciliation. To edit this transaction, reopen the reconciliation. F = The transaction has not yet been included for reconciliation. M = The transaction has been matched for reconciliation.