Enable accounting sequences

In multi-entity companies, you can enable accounting sequence number to meet regional accounting requirements on your Configure General Ledger page. When enabled, each transaction posted to the General Ledger is assigned an accounting sequence number that you define, typically based on the journal, year, and entity related to the transaction.

After it’s enabled, this feature cannot be disabled. Before you enable this feature, determine that you have a legal requirement to meet.
Subscription

Company

General Ledger

Regional availability

All regions

User type

Business user with admin privileges
Permissions

Administration

  • Application subscriptions: List, View, Configure

Company

  • Document sequences: List, View, Add, Edit, Delete

General Ledger

  • Journals, Adjustment Journals, and any other applicable journals: List, View
Next step Configure summaries for accounting sequences

Some regions and countries require a unique, sequential number, called the accounting sequence number, for each transaction posted that affects the General Ledger. This sequence is necessary for transactions posted to Accounts Payable, Accounts Receivable, Cash Management, and Expenses and any transactions posted to the General Ledger directly.

Accounting sequence numbers must be:

  • Unique within General Ledger
  • Sequential without gaps
  • Defined for the journal, year, and entity
  • Included automatically with the transaction
  • Prevented from manual alteration

Overview

Setting up accounting number sequencing requires a few different steps:

  1. Enable accounting sequences in Configure General Ledger.
  2. Configure summaries in all applications that use them.
  3. Create the document numbering sequence to be used in each application.
  4. Assign the correct document numbering sequence to each entity that needs it.

Enable accounting sequence

  1. Go to General Ledger > Setup > Configuration.

  2. In the Transactions section, select Enable accounting sequence.

    This enables additional fields.

  3. For Entities requiring accounting sequence, select all entities that need to adhere to accounting sequence legal requirements.
    • Be sure to include only entities that need to meet this legal requirement.
    • If you're enabling an accounting number sequence for the top level only, you do not need to select entities.
    • You can remove an entity from the accounting sequence configuration in Configure General Ledger if the sequence is no longer required.
  4. Under Generate accounting sequence, select an option to determine whether accounting sequences are created when transactions are created or when they're posted.
  5. Select Save.

For a detailed list of field descriptions, see Document sequences for auto-numbering IDs.

Next step: Configure summaries for accounting sequences