Enhanced interface

Pay bills by entity

Pay by entity offers a quick way to group and pay bills on an entity-by-entity basis, from the top level. This payment option is available to companies using a single base currency.

Using Pay by entity, you can do the following.

Pay all bills for an entity at once, using the default bank and payment method.
Select individual bills from the list of bills for an entity and pay those using default payment options.
Filter the list of bills for an entity and change payment options, before paying selected bills.

Bills are grouped by entity and are shown with a summary total. Both entity-level and top-level bills are included.

Do you use a single base currency and multiple transaction currencies? Pay by entity includes only transactions with the same currency as your base currency, because Sage Intacct uses your default bank for payment. When you drill down to the list of bills for the entity, select a different Transaction currency and Bank to view foreign currency bills.

Before you begin

Verify that in the Pay bills defaults section of your Accounts Payable configuration for each entity, you set defaults for the following options:

Payment method
Currency
Bank account

Pay bills

Subscription	Accounts Payable
User type	Business
Permissions	Pay bills: Run
Configuration	Companies with a single base currency By default, shows only bills in the same currency as the base currency.

From the top level, go to Accounts Payable > All > Pay bills.
Select Pay by entity.
The Group by entity page loads, showing a summary of the bills available for payment for each entity. The summary includes bills created at the entity level.
Only bills with a transaction currency that matches the base currency are included.
If you do not see a list of bills grouped by entity
Pay by entity is available for companies with entities that share a single base currency.
If you have a single base currency company, you might not see bills listed in the following cases:
- Your Pay bills defaults have Automatically display all ready-to-pay bills on the Pay bills page deselected. Select Apply filter to load all bills available for payment.
- The only bills available for payment are in a foreign currency. Multicurrency bills, which cannot be paid in the currency of the default bank, are not included.
Refine the selected bills using a custom or on-the-fly filter and select Apply filter.
For example, you might want to select a custom Due date range to avoid paying bills that are not yet due. Select a custom Credit date range to ensure that the credits you apply are from credit transactions created in the same time frame.
After you learn the basics about how to use filters to load bills to pay, check out these tips and tricks for creating advanced filters.
To pay all bills for an entity at once:
This option pays all bills using the default payment method and bank, with no further requests for input.
1. Select Pay full on the lines for the entities you want to pay.
  The Pay full check box is grayed out for entities with no default bank selected in the Accounts Payable configuration. Pay these bills by selecting Details, which allows you to select payment details.
2. Select Apply credit to apply all available credits to the entity bills.
  If you do not filter by a Credit date range, the available credits include all unused credits available to the entity. Credits with a transaction date after the bill date might be included.
3. Select Pay.
  The Pay by entity progress popup appears. When the payment requests for an entity are complete, the Status updates to done.
4. Select Close to dismiss the popup.
  Intacct sends you a confirmation email that lists the bills that are now selected for payment, grouped by entity. This email also lists the default bank and payment method used for each entity.
To select individual bills for an entity, or to pay an entity's bills with different payment options:
1. Select Details on the summary line for an entity.
  A Pay bills popup opens, showing all bills included in the summary, along with payment options. If the list of bills is large, you might want to filter it to refine your results.
2. To change or set the default payment options, make selections for Payment method, Bill currency, and Bank.
  Changing payment options can change the list of available bills to pay. For example, changing the bill currency or selecting a restricted bank affects the list of applicable bills.
3. Select the bills you want to pay.
4. If you want to use available credits, select Apply credits.
5. Select Pay now.
6. Close the popup when done.

Next steps

Payments that require approval are ready to be approved by users with the appropriate permissions on the Approve Payments page.

For payments that have been approved or did not require approval, the next step is based on the payment method:

Record transfer (EFT and manual checks), cash, Vendor Payments powered by CSI, and credit card payments are immediately posted.
Checks, ACH payments, and Bank file payments, which are all managed within Sage Intacct, require action on your part before the payment is posted.

The following table shows the next steps to take for payments managed within Sage Intacct:

Steps to change the payment status based on the payment method
Workflow step	Check or Joint check payments	ACH payment	Bank file payment
To move the payment status from Approved to Delivered	Print the check from the Print checks page.	Generate the ACH file in the Cash Management application. If you're using a NACHA-compliant bank file, follow the procedures for bank files.	Generate and download the bank file in the Cash Management application.
To move the payment status from Delivered to Complete	Confirm the check on the Print checks page.	Confirm and post the ACH file.	Upload the file to the bank portal and confirm it.

Learn more about the payment request workflow.