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Print expense reimbursement cheques

Learn how to print cheques. On this page you can preview cheques before you print to make sure there are no errors, confirm cheque payments to the General Ledger, and void unconfirmed cheques if necessary.

If you want to print expense reimbursement payment copies of checks that are printed and confirmed, go to Print payment copies.

Preview and print the cheques

Subscription	Time and Expenses
Regional availability	All regions
User type	Business
Permissions	Expenses Print cheques: Run

Go to Expenses > All > More > Print checks.
Filter the list.
Select a Check style.
Scroll to the Checks to be printed and confirmed section.
Below Print, select the checks that you wan to print.
Select the Check stub details checkbox or Employee stub details checkbox.

Unless you’re printing three cheques per page, cheque stubs are automatically included. There are two cheque stubs, one for your own records and one for supplier. Both cheque stubs list the AP supplier invoices or expenses paid with the cheque.Unless you’re printing three cheques per page, cheque stubs are automatically included. There are two cheque stubs, one for your own records and one for employees. Both cheque stubs list the AP supplier invoices or expenses paid with the cheque.

The checkboxes for Cheque Stub Details and Employee Stub Details refer to additional coding details (account, department, and location) that can be included with line items on either stub.

Set up current accounts to automatically print line item details on cheque stubs.
On the Cheque printing tab of the current account, select Print line-item detail on cheque stubs.

Maximum number of cheque stub lines for preprinted cheques

For preprinted cheques, cheque stubs include space for a maximum of 18 AP supplier invoices or expenses. To avoid overwriting the next preprinted cheque, additional remittance lines cannot be included. If a particular cheque covers additional AP supplier invoices or expenses, you can print a payment copy for the cheque, which will include all remittance lines, and include the payment copy with the cheque.
Enter a Memo.
Select Print.

Select the reimbursements to pay

Subscription	Time and Expenses
Regional availability	All regions
User type	Business
Permissions	Expenses Select to reimburse: Run

Go to Expenses > All > Reimbursements > Select expenses to reimburse.
For the Payment method, select Cheques.
Select a Bank.
For Payment method, select Merge requests into one per employee.

This creates a single cheque per employee.
Select a Set payment date to.
Select a Currency.
Select expense reports and enter payment amounts.
Select Save.

Confirm the cheques

To record the expense reports as reimbursed, confirm that the cheques printed correctly on the Print Cheques page.

Subscription	Time and Expenses
Regional availability	All regions
User type	Business
Permissions	Expenses Print cheques: Run

Go to Expenses > All > More > Print checks.
Filter the list.
Set your print options.
Select Checks to be printed and confirmed.
Select Confirm.

Fix cheque alignment

Select your login name at the top of any page and select My preferences.
Go to the Cheque preferences section and select Verify your printer alignment for Intacct cheques.

A PDF appears with alignment instructions.
Print the PDF.
Follow the PDF instructions, using the printed crosshairs to adjust your Horizontal and Vertical printing offsets.
Select Save.

Looking for troubleshooting topics? Go to Cheque printing solutions and Reprinting an expense reimbursement .

Filters

Filtering your list of cheques enables you to simplify your workflow processes. By setting specific filters that limit your list of cheques to only the cheques you want to print right now, you can simply select all by selecting the top-most Print checkbox.

When you have the filters set how you want them, select Apply filters.

Time Period

Time period field descriptions
Field	Description
Cheque period	Choose a standard accounting period such as Current Month, Prior Quarter, and so on. Then enter an As of date from which Intacct calculates the corresponding time period. The default As of date is the current date.
As of date	The date from which the reporting period is calculated. The default is the current date.
Start date/End date	Choose a date range by entering a start and end date in Start date and End date respectively.
Cheque Range/Sorting	Control sort order and the number of cheques you see listed.
Employee from/Employee to	Select a beginning and ending range in order by ID #.
Sort by	By default, Intacct sorts your list of cheques by date. To add fields by which to sort, in Sort by, select a field in the left-hand box, then select the right-pointing arrow to add it to the right-hand box. Remove an item by selecting the item in the right-hand box, then selecting the left-pointing arrow to move it back to the left-hand box. Intacct sorts cheques according to the order of the items in the right-hand Sort by box. To arrange these items, select an item, then select the up and down arrow icons to move the item up or down the list.

Print options

Print options field descriptions
Field	Description
Cheque style	Blank MICR cheques: Lists cheques from all current accounts that you've set up for blank cheque stock. Print cheques from one or more current accounts. Preprinted cheques: Lists all current accounts that you've set up for preprinted cheques. Print cheques from a single account, to keep preprinted cheque stock in order. Enter the Next cheque number from your preprinted cheques. Learn more about cheque stock.
Cheques per page	Select theCheques per page dropdown to choose how many cheques to print per page. Select One to print your cheque with a supplier stub and a cheque stub. Or, select Three to use the entire paper space to print three cheques per page and exclude printed stubs.
Current account	Choose the account for which you want a list of cheques. We automatically list all current accounts that you've set up for preprinted cheques. Print cheques from a single account, to keep preprinted cheque stock in order.
Next cheque number	Appears if you select Preprinted chequesfor Cheque style. Enter the next cheque number from your preprinted cheques. Learn more about cheque numbers.

Cheques to be printed and confirmed section

To print cheques, you must have one or more approved reimbursement requests against which you can print cheques.

You can select or clear all checkboxes in a column by selecting the box at the top of the column.

Cheques to be printed and confirmed section field descriptions
Field	Description
Print	Prints the cheque to a PDF when you select Print at the top of the page. Select each cheque to be printed.
Cheque stub details and Employee stub details	Add stub details. Unless you’re printing three cheques per page, cheque stubs are automatically included. There are two cheque stubs, one for your own records and one for supplier. Both cheque stubs list the AP supplier invoices or expenses paid with the cheque.Unless you’re printing three cheques per page, cheque stubs are automatically included. There are two cheque stubs, one for your own records and one for employees. Both cheque stubs list the AP supplier invoices or expenses paid with the cheque. The checkboxes for Cheque Stub Details and Employee Stub Details refer to additional coding details (account, department, and location) that can be included with line items on either stub. Set up current accounts to automatically print line item details on cheque stubs. On the Cheque printing tab of the current account, select Print line-item detail on cheque stubs. Maximum number of cheque stub lines for preprinted cheques For preprinted cheques, cheque stubs include space for a maximum of 18 AP supplier invoices or expenses. To avoid overwriting the next preprinted cheque, additional remittance lines cannot be included. If a particular cheque covers additional AP supplier invoices or expenses, you can print a payment copy for the cheque, which will include all remittance lines, and include the payment copy with the cheque.
Employee ID	Intacct automatically enters this information based on what you enter here.
Employee name	Intacct automatically enters this information based on what you enter here.
Bank account	The account out of which you’ll pay.
Payment currency	The currency in which the payment is being made.
Amount selected	The amount being paid on the cheque.
Cheque no.	The Cheque no. column is blank until you print and confirm the cheque.
Payment date	The payment date which appears on the cheque.
Cheque memo	Prints your note on the cheque memo line.
Confirm or void	Confirms or voids the cheque when you select either Confirm or Void at the top of the page, respectively.

Foreign cheque formats

If your company uses foreign transaction currencies, Canadian and Mexican cheque formats are available in addition to the standard US format. Intacct makes this choice based on the bank. If the bank is Mexican, so is the cheque format. The following illustration shows the Mexican format.

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