Reprint an expense reimbursement cheque

How you reprint a cheque depends on whether or not the cheque was confirmed, and whether or not you need to correct an error or just need to reprint an exact copy of the same cheque.

Reprint an unconfirmed cheque

If your cheque has not been confirmed yet in the Print Cheques page, you can reprint it as many times as necessary. Just select the cheque and select Print.

How you reprint unconfirmed cheques depends on whether you’re using preprinted or blank cheque stock. If you use blank cheque stock, you do not need to void the cheque to reprint it.

If you have blank cheque stock or need to reprint without corrections:

1. Go to Expenses > All > More > Print checks.

2. Select the cheque and choose Print.

If you have preprinted cheque stock, or if you need to reprint a corrected cheque:

If you're using preprinted stock, you need to void the previous cheque to print a new one with a new cheque number.

If you see an error while you're still in the Print Cheques page, do not confirm the cheque. Instead, void it, correct the error, then reprint the cheque by selecting the cheque and selecting Print.

Void the cheque

1. Go to Expenses > All > More > Print checks.

2. Find the cheque and choose Void.

Correct the error

Go to Set the next cheque number for preprinted cheque stock.

Print the cheque again

1. Go to Expenses > All > More > Print checks.

2. Find the cheque and choose Print.

Reprint a confirmed cheque

Void the cheque in the Cheque register report.

1. Go to Accounts Payable > All > Reports > Registers > Check.

2. Optionally, filter the report.

3. Select View.

4. Find the cheque and select Void.

   Cannot void a cheque?

   You can only void a cheque in the Cheque register in one of the following circumstances:

   • The cheque has been confirmed to the General Ledger.

     Void unconfirmed cheques from the Print cheques page.

   • You have the appropriate permissions.

     You need permissions in Accounts Payable to void posted payments and (optionally) posted advances. You need similar permissions in Expenses to void posted reimbursements and posted advances.

   • You're voiding the cheque in an open period.

     You can't void a cheque in a closed period. Instead, void the cheque using a date that falls within the next open period.

     For example, you have a cheque dated 6/20/2022. You reconciled the cheque at the end of the next month on 6/30/2022 and closed the books on the same date. You can void the cheque using the date 7/1/2022 because this is a date that falls within an open period. You can't void the cheque any earlier than this date without reopening the reconciliation and also reopening the period. Make sure to enter the correct void date for the cheque as it cannot be changed.

   • You're in the same entity that made the payment.

     If you’re viewing the Cheque register report from the top level and do not see a Void link, slide into the entity from which the payment was made and open the Cheque register report.

     If you’re restricted to certain entities and want to void a cheque created at the top level, run the Cheque register report without providing a location. Without a location filter, the report shows transactions created at the top level only. Where applicable, you have the option to void.

     Alternatively, you can void payments from Posted payments in Accounts Payable.

      

   • By default, the void date is set to the current date, but you can change the date.

   • If you want to reverse the AP supplier invoice at the same time, select the Reverse checkbox.

5. Select Submit.

   If you reverse the AP supplier invoice, it will not be available for you to repay it.

If you sent the cheque to your supplier, contact your bank to let them know you’re voiding the cheque. Then, you can correct the error. Go to Set the next cheque number for preprinted cheque stock.

Print the cheque again

1. Go to Expenses > All > More > Print checks.

2. Find the cheque and choose Print.

Print a payment copy

If you want to print a non-negotiable copy of a cheque, you can print a payment copy.