Partially pay a bill

Partially pay a bill or line items within a bill on the Pay bills page and create a payment request for the amount. You can come back and pay the rest of the bill when you're ready.

Make a partial payment

1. Go to Accounts Payable > All > Bills > Pay bills.

2. Apply an on-the-fly filter to find the bill by due date or vendor.

   Alternatively, select or create a custom filter using the Filter by dropdown.

   When viewing the Pay bills page from the entity level, the list only displays bills created at the entity level. To include bills created at the top level that are tagged to your entity, create a Filter set that includes the Show top-level transactions option.

   Learn more about creating filters for multi-entity companies.

3. Select the bill you want to pay.
4. Manually enter the amount that you want to pay in the Amount to pay field.

   To apply a payment to a specific line item instead, select Line details to drill down, manually apply a payment to a specific line item, and select Save.

5. Do one of the following:

   • Select Pay now to create a payment request.

   • Select Add to outbox to create a draft payment request for later.

     If you have existing payments for this vendor in the Outbox, Intacct might ask if you want to merge the bills selected with the existing payment. The payments must have the same payment method, payment date, bank, and currency, and the payment request method must not be Generate one request per bill.

6. If the Add more details popup window appears, update the Memo, Document number, and Amount paid by bank as needed.

   Memo and Document number are recommended, but are not required.

Next steps

To make another payment against this bill, return to the Pay bills page and filter for the bill. The remaining balance appears for you to pay. If you made a mistake and need to remove the partial payment, cancel the payment request. The bill returns to a Selected state.

Payments that require approval are ready to be approved by users with the appropriate permissions on the Approve Payments page.

For payments that have been approved or did not require approval, the next step is based on the payment method:

• Record transfer (EFT and manual checks), cash, Vendor Payments powered by CSI, and credit card payments are immediately posted.

• Checks, ACH payments, and Bank file payments, which are all managed within Sage Intacct, require action on your part before the payment is posted.

The following table shows the next steps to take for payments managed within Sage Intacct:

Steps to change the payment status based on the payment method

Workflow step	Check or Joint check payments	ACH payment	Bank file payment
To move the payment status from Approved to Delivered	Print the check from the Print checks page.	Generate the ACH file in the Cash Management application. If you're using a NACHA-compliant bank file, follow the procedures for bank files.	Generate and download the bank file in the Cash Management application.
To move the payment status from Delivered to Complete	Confirm the check on the Print checks page.	Confirm and post the ACH file.	Upload the file to the bank portal and confirm it.

Learn more about the payment request workflow.

View a list of partially paid bills

On the Bills list, the state of the bill will be listed as Partially paid.

1. Go to Accounts Payable > All > Bills.

2. At the top of the State column, select Partially paid from the dropdown list.

1. Go to Accounts Payable > All > Bills.

2. Enter Partially paid in the field above the State column.

   After you press Enter, the list filters to show only paid bills that have balances remaining.