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Print expense reimbursement checks

Learn how to print checks. On this page you can preview checks before you print to make sure there are no errors, confirm check payments to the General Ledger, and void unconfirmed checks if necessary.

If you want to print expense reimbursement payment copies of checks that are printed and confirmed, go to Print payment copies.

Preview and print the checks

Subscription	Time and Expenses
Regional availability	All regions
User type	Business
Permissions	Expenses Print checks: Run

Go to Expenses > All > More > Print checks.
Filter the list.
Select a Check style.
Scroll to the Checks to be printed and confirmed section.
Below Print, select the checks that you wan to print.
Select the Check stub details checkbox or Employee stub details checkbox.

Unless you’re printing three checks per page, check stubs are automatically included. There are two check stubs, one for your own records and one for vendor. Both check stubs list the bills or expenses paid with the check.Unless you’re printing three checks per page, check stubs are automatically included. There are two check stubs, one for your own records and one for employees. Both check stubs list the bills or expenses paid with the check.

The checkboxes for Check Stub Details and Employee Stub Details refer to additional coding details (account, department, and location) that can be included with line items on either stub.

Set up checking accounts to automatically print line item details on check stubs.
On the Check printing tab of the checking account, select Print line-item detail on check stubs.

Maximum number of check stub lines for preprinted checks

For preprinted checks, check stubs include space for a maximum of 18 bills or expenses. To avoid overwriting the next preprinted check, additional remittance lines cannot be included. If a particular check covers additional bills or expenses, you can print a payment copy for the check, which will include all remittance lines, and include the payment copy with the check.
Enter a Memo.
Select Print.

Select the reimbursements to pay

Subscription	Time and Expenses
Regional availability	All regions
User type	Business
Permissions	Expenses Select to reimburse: Run

Go to Expenses > All > Reimbursements > Select expenses to reimburse.
For the Payment method, select Checks.
Select a Bank.
For Payment method, select Merge requests into one per employee.

This creates a single check per employee.
Select a Set payment date to.
Select a Currency.
Select expense reports and enter payment amounts.
Select Save.

Confirm the checks

To record the expense reports as reimbursed, confirm that the checks printed correctly on the Print Checks page.

Subscription	Time and Expenses
Regional availability	All regions
User type	Business
Permissions	Expenses Print checks: Run

Go to Expenses > All > More > Print checks.
Filter the list.
Set your print options.
Select Checks to be printed and confirmed.
Select Confirm.

Fix check alignment

Select your login name at the top of any page and select My preferences.
Go to the Check preferences section and select Verify your printer alignment for Intacct checks.

A PDF appears with alignment instructions.
Print the PDF.
Follow the PDF instructions, using the printed crosshairs to adjust your Horizontal and Vertical printing offsets.
Select Save.

Looking for troubleshooting topics? Go to Check printing solutions and Reprinting an expense reimbursement .

Filters

Filtering your list of checks enables you to simplify your workflow processes. By setting specific filters that limit your list of checks to only the checks you want to print right now, you can simply select all by selecting the top-most Print checkbox.

When you have the filters set how you want them, select Apply filters.

Time Period

Time period field descriptions
Field	Description
Check period	Choose a standard accounting period such as Current Month, Prior Quarter, and so on. Then enter an As of date from which Intacct calculates the corresponding time period. The default As of date is the current date.
As of date	The date from which the reporting period is calculated. The default is the current date.
Start date/End date	Choose a date range by entering a start and end date in Start date and End date respectively.
Check Range/Sorting	Control sort order and the number of checks you see listed.
Employee from/Employee to	Select a beginning and ending range in order by ID #.
Sort by	By default, Intacct sorts your list of checks by date. To add fields by which to sort, in Sort by, select a field in the left-hand box, then select the right-pointing arrow to add it to the right-hand box. Remove an item by selecting the item in the right-hand box, then selecting the left-pointing arrow to move it back to the left-hand box. Intacct sorts checks according to the order of the items in the right-hand Sort by box. To arrange these items, select an item, then select the up and down arrow icons to move the item up or down the list.

Print options

Print options field descriptions
Field	Description
Check style	Blank MICR checks: Lists checks from all checking accounts that you've set up for blank check stock. Print checks from one or more checking accounts. Preprinted checks: Lists all checking accounts that you've set up for preprinted checks. Print checks from a single account, to keep preprinted check stock in order. Enter the Next check number from your preprinted checks. Learn more about check stock.
Checks per page	Select theChecks per page dropdown to choose how many checks to print per page. Select One to print your check with a vendor stub and a check stub. Or, select Three to use the entire paper space to print three checks per page and exclude printed stubs.
Checking account	Choose the account for which you want a list of checks. We automatically list all checking accounts that you've set up for preprinted checks. Print checks from a single account, to keep preprinted check stock in order.
Next check number	Appears if you select Preprinted checksfor Check style. Enter the next check number from your preprinted checks. Learn more about check numbers.

Checks to be printed and confirmed section

To print checks, you must have one or more approved reimbursement requests against which you can print checks.

You can select or clear all checkboxes in a column by selecting the box at the top of the column.

Checks to be printed and confirmed section field descriptions
Field	Description
Print	Prints the check to a PDF when you select Print at the top of the page. Select each check to be printed.
Check stub details and Employee stub details	Add stub details. Unless you’re printing three checks per page, check stubs are automatically included. There are two check stubs, one for your own records and one for vendor. Both check stubs list the bills or expenses paid with the check.Unless you’re printing three checks per page, check stubs are automatically included. There are two check stubs, one for your own records and one for employees. Both check stubs list the bills or expenses paid with the check. The checkboxes for Check Stub Details and Employee Stub Details refer to additional coding details (account, department, and location) that can be included with line items on either stub. Set up checking accounts to automatically print line item details on check stubs. On the Check printing tab of the checking account, select Print line-item detail on check stubs. Maximum number of check stub lines for preprinted checks For preprinted checks, check stubs include space for a maximum of 18 bills or expenses. To avoid overwriting the next preprinted check, additional remittance lines cannot be included. If a particular check covers additional bills or expenses, you can print a payment copy for the check, which will include all remittance lines, and include the payment copy with the check.
Employee ID	Intacct automatically enters this information based on what you enter here.
Employee name	Intacct automatically enters this information based on what you enter here.
Bank account	The account out of which you’ll pay.
Payment currency	The currency in which the payment is being made.
Amount selected	The amount being paid on the check.
Check no.	The Check no. column is blank until you print and confirm the check.
Payment date	The payment date which appears on the check.
Check memo	Prints your note on the check memo line.
Confirm or void	Confirms or voids the check when you select either Confirm or Void at the top of the page, respectively.

Foreign check formats

If your company uses foreign transaction currencies, Canadian and Mexican check formats are available in addition to the standard US format. Intacct makes this choice based on the bank. If the bank is Mexican, so is the check format. The following illustration shows the Mexican format.

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