Reprint an expense reimbursement check

How you reprint a check depends on whether or not the check was confirmed, and whether or not you need to correct an error or just need to reprint an exact copy of the same check.

Reprint an unconfirmed check

If your check has not been confirmed yet in the Print Checks page, you can reprint it as many times as necessary. Just select the check and select Print.

How you reprint unconfirmed checks depends on whether you’re using preprinted or blank check stock. If you use blank check stock, you do not need to void the check to reprint it.

If you have blank check stock or need to reprint without corrections:

1. Go to Expenses > All > More > Print checks.

2. Select the check and choose Print.

If you have preprinted check stock, or if you need to reprint a corrected check:

If you're using preprinted stock, you need to void the previous check to print a new one with a new check number.

If you see an error while you're still in the Print Checks page, do not confirm the check. Instead, void it, correct the error, then reprint the check by selecting the check and selecting Print.

Void the check

1. Go to Expenses > All > More > Print checks.

2. Find the check and choose Void.

Correct the error

Go to Set the next check number for preprinted check stock.

Print the check again

1. Go to Expenses > All > More > Print checks.

2. Find the check and choose Print.

Reprint a confirmed check

Void the check in the Check register report.

1. Go to Accounts Payable > All > Reports > Registers > Check.

2. Optionally, filter the report.

3. Select View.

4. Find the check and select Void.

   Cannot void a check?

   You can only void a check in the Check register in one of the following circumstances:

   • The check has been confirmed to the General Ledger.

     Void unconfirmed checks from the Print checks page.

   • You have the appropriate permissions.

     You need permissions in Accounts Payable to void posted payments and (optionally) posted advances. You need similar permissions in Expenses to void posted reimbursements and posted advances.

   • You're voiding the check in an open period.

     You can't void a check in a closed period. Instead, void the check using a date that falls within the next open period.

     For example, you have a check dated 6/20/2022. You reconciled the check at the end of the next month on 6/30/2022 and closed the books on the same date. You can void the check using the date 7/1/2022 because this is a date that falls within an open period. You can't void the check any earlier than this date without reopening the reconciliation and also reopening the period. Make sure to enter the correct void date for the check as it cannot be changed.

   • You're in the same entity that made the payment.

     If you’re viewing the Check register report from the top level and do not see a Void link, slide into the entity from which the payment was made and open the Check register report.

     If you’re restricted to certain entities and want to void a check created at the top level, run the Check register report without providing a location. Without a location filter, the report shows transactions created at the top level only. Where applicable, you have the option to void.

     Alternatively, you can void payments from Posted payments in Accounts Payable.

      

   • By default, the void date is set to the current date, but you can change the date.

   • If you want to reverse the bill at the same time, select the Reverse checkbox.

5. Select Submit.

   If you reverse the bill, it will not be available for you to repay it.

If you sent the check to your vendor, contact your bank to let them know you’re voiding the check. Then, you can correct the error. Go to Set the next check number for preprinted check stock.

Print the check again

1. Go to Expenses > All > More > Print checks.

2. Find the check and choose Print.

Print a payment copy

If you want to print a non-negotiable copy of a check, you can print a payment copy.