Enhanced interface

Approve or decline timesheets

The approval and decline process are generally the same. You can approve or decline an entire timesheet, or only portions of it (individual days).

A partially approved or declined timesheet includes a mix of approved or declined time entries with submitted time entries. The last action determines whether the timesheet status appears as partially approved or declined. For example, if you last approved entries, the timesheet appears as partially approved; if you last declined entries, the timesheet appears as partially declined.

Employees can correct declined timesheets; administrators can approve and correct time entries. For more information, go to Set up approvals for timesheets.

Timesheet approvals: Although you need a subscription to Time and Expenses to approve timesheets, you can Configure Time so that only Staff timesheet users can submit timesheets. Any timesheets filled out by employees for themselves are saved as a draft until a staff timesheet user submits it.
Timesheet declines: You can only decline a timesheet if it hasn't been approved yet.

Administrators: Configure Projects to notify employees (via email) when you approve or decline their timesheets.
Project users can change or add hours for declined entries then resubmit for approval. You can edit draft timesheets (not yet submitted) or submitted timesheets that are partially approved or declined. To view a draft timesheet, go to Timesheets > My timesheets or Staff timesheets.

Subscription	Time and Expenses Projects
Regional availability	All regions
User type	Business Employee
Permissions	Time Approve timesheets: List

Go to Time > All > Timesheets > Approve timesheets.
Select Submitted or All.
Find the timesheet and select its checkbox.
Select Approve or Decline.

Go to Time > All > Timesheets > Approve timesheets.
Select View all or View submitted.
Find the timesheet and select its checkbox.
Select Approve or Decline.

Approve or decline timesheet entry lines

Go to Time > All > Timesheets > Approve timesheets.
Select Submitted or All.
Find the timesheet and select its Timesheet ID.
In the entries section, find the time entry and select Approve or Decline.
Enter Reviewers comments.
Select Done.

Go to Time > All > Timesheets > Approve timesheets.
Select View all or View submitted.
Find the timesheet and select Report.
In the entries section, find the time entry and select Approve or Decline.
Enter Reviewers comments.
Select Done.

Declining the entry sends the timesheet back to the employee to change it.
If you decide to decline any part of this timesheet, it’s good practice to include the reason in your comments.
If your system is set up to post approved time to statistical general ledger entries, if you approve only part of the timesheet, the part you approve posts, and Intacct updates the journal entry as you approve the rest of the timesheet.