Enhanced interface

Field descriptions: Credit card accounts

Credit card accounts list

Credit card accounts list field descriptions
Field	Description
ID	Sort the list by ID. To look for a specific ID, enter the ID and press Enter.
Description	Sort the list by description. To look for a specific description, enter the description and press Enter.
Type	Sort the list by type of credit card account (Visa, Mastercard, Discover, American Express, Diners Club, Other credit card).
Reconcile	This option only appears for credit-based credit card accounts. Select to reconcile an account.
Reconciliation history	View the reconciliation history of a particular account. This option only appears for credit-based credit card accounts.
Delete	Delete a credit card account. After you delete a record, it cannot be restored.

Credit card account information page: Details tab

Credit card account

Credit card details field descriptions
Field	Description
ID	Required. Enter a unique identifier to remind you of this specific card's purpose. This ID is especially important if you do not enter a description, which is optional. Learn best practices for Name and ID creation. You can differentiate credit cards versus debit cards in both the Card ID and Description fields by using an abbreviation such as CC and DB.
Description	Enter an optional description about how this particular card is used.
Type	Choose the card type from the dropdown. For example, Visa or Mastercard. You cannot change the type after you save.
Account type	Define this credit card as either a Credit card or a Debit card. Credit cards require a Vendor ID and a Credit card offset account. Debit cards used to pay bills require an associated checking account and VendorID. Creating a credit card does not make it available for selection on the Configure Accounts Receivable page as a credit card from which you can accept payment from customers.
Address line 1 ... Country	Enter relevant address information in these fields.
Financial institution	The financial institution to which the account is connected.
Status	The default status is Active. If you’re no longer using the card and do not want it to appear in lists or dropdowns, select Inactive. To view inactive cards on the Credit Card Accounts list later, select Filters at the top of the list and select Remove next to the Status filter to remove it. To view inactive cards on the Credit Card Accounts list later, select the Include inactive checkbox. If you're using an account to pay for your Sage Intacct services, you can't set its status to inactive. Learn more If you do need to set the account to inactive, go to Console > Setup > Payment info, and assign an alternative account for service payments. If you have only one account listed on this page and want to delete it, add a new account first. This allows you to pay for your services via bank account still as compared with a credit card. Select Add, and add a new (second) account. Then select Console > Setup > Payment info, and assign the new account as the one to use for your service payments. Then you can return to this page, and delete the old account.
Last reconciled balance Last reconciled date	If you previously reconciled the account, the balance and date of the most recent reconciliation appear here. These fields do not appear for debit cards.
Cut-off date	The date after which reconciliation can begin. Read only. This field appears for accounts that have never been previously reconciled and is removed after the first reconciliation.
Currency	Required. This currency defaults from the company currency. You cannot change the currency after you save the credit card account.
Applied rule set	If you plan on reconciling your credit card by bringing bank transactions into Sage Intacct, select the Applied rule set to use to match transactions for reconciliation. Learn about rules and rule sets.
Banking cloud time zone	Determine the time stamp for transactions generated from creation rules and incoming bank feed transactions. If you do not set a banking cloud time zone, the time zone on your My preferences page is used. If there's no time zone specified on the My preferences page, the time zone on the Company information page is used.
Reconcile	This link takes you to the Reconciliation page for this account, if it has not been reconciled.
Expiration	Select the month and year when the credit card expires. Expired credit cards do not appear for selection in dropdowns across the company. Make sure to update the expiration date for a credit card when necessary.

Reconciliation match sequence

Reconciliation match sequence field descriptions
Field	Description
Match sequence	Select a match sequence for reconciliation. This is a document sequence that tracks matches in reconciliation. For example, if you match one bank transaction and two Intacct transactions, all three transactions are assigned to the same sequence. Sequences are alphabetic.
Require match sequence for	Choose whether to assign a match sequence to automatically matched transactions, manually matched transactions, or both. Automatically matched transactions: Require a match sequence only for transactions that were matched automatically with a rule set. Manually matched transactions: Require a match sequence only for transactions that were manually matched.

Accounting information

Accounting information field descriptions
Field	Description
Credit card offset account or Debit card checking account	For credit cards, enter the offset account to use to track the credit card liability. For debit cards, select the checking account associated with the card. This account must be the same account for which the card was issued. Transactions post to the General Ledger account defined on that checking account. After you save, this field cannot be edited. How you assign GL accounts determines how and where an account can be used. Use a unique GL account. You cannot save the account in the following situations: You select an account configured as the default Accounts Payable or default Accounts Receivable account. As a best practice, select a cash, cash equivalent, or credit card liability account. The GL account is assigned to another bank or credit card account.
Default GL journal	Select the default GL journal in which to record transactions. This journal could be the same or different from the one specified on the Configure Accounts Payable page for paying bills, which is the default journal. For credit cards, all transactions (charges on the card and payoffs for the card) use the same journal. For debit cards, banks have different journals (Default Payables Journal and Default Receivables Journal) specified on the related checking account. If you're not using dual-method reporting, you have choices for one journal. If you’re using dual method reporting, you have choices for an additional journal so that you can choose separate cash and accrual journals. This choice only applies to credit cards and not to debit cards.
Finance charges account and Other fees account	Enter any finance charges and other fees for this card. Usually, you want to post these expenses to the same account. Choose a default account for them here so that you can track them separately, and not have to specify their account manually during reconciliation. You can override this selection during reconciliation. The Other fees account is used only for credit card reconciliation and does not apply to debit cards.
Default department	Select a default department associated with this card account. Example Say you pay a bill in Accounts Payable. The bill has an associated expense account and the Accounts Payable application also has an offset account that has a department or location specified for it on the Accounts Payable page. But, you do not want that department or location used for transactions involving this account. Instead, assign a department or location here. When you make a payment from this account, the credit card (liability) account is tagged with the assigned department or location, regardless of what you choose in Accounts Payable.
Default location	Required. Select the location for this card. You cannot edit this field after you save the account.
Disable inter-entity	For multi-entity shared companies when inter-entity transfers (IET) are enabled. Prevents inter-entity transactions from being created in the General Ledger for subledger transactions. Transactions for this account that are entered directly in the General Ledger still create inter-entity transactions.
Vendor ID	For credit cards. The Vendor ID is the credit card provider. Associate the credit card account with a Vendor ID so that you can pay off the credit card in Accounts Payable. All credit card transactions (charges and payments) then go to the ledger for this vendor. Charges are totaled to become a bill from this vendor when you create a charge payoff. Use a unique vendor for each credit card account. For example, you have a bank named First Security and it has issued you two credit cards, a Gold card and a Platinum card. Set up two vendors, "First Security - Gold" and "First Security - Platinum", and then associate each vendor to the applicable credit card account. You cannot change the Vendor ID after you save the credit card account.
Use with employee expenses	Enable this credit card for use with employee expenses. When you create a credit card transaction for this credit card, associate it with an employee. Then, you can include the transaction in an expense report. Learn more about using credit cards with employee expenses. If you have child cards, only set up the primary credit card account for employee expenses to avoid unexpected results like duplicate transactions, inconsistent bank feeds, and complications with reconciliation. Cannot see this option? This feature is currently not available for the following companies: VAT and GST enabled companies. Cash and accrual companies configured to post credit card transaction charges and fees to the General Ledger after creation. Cash-based companies.
Employee expenses clearing account	If you selected to use this account with employee expenses, select an Employee expenses clearing account here. This clearing account is where the accounting debit posts after you create a credit card transaction. When you include the transaction in an expense report, assign it to the appropriate expense account.

Credit card account information page: Banking cloud tab

Banking cloud tab field descriptions
Field	Description
Connect	Start the process of connecting your account in Sage Intacct to your online banking system. Learn about bank feeds.
Intacct	The bank account record information that exists in Sage Intacct.
Banking cloud	The name of the online bank account to which the account in Sage Intacct is connected. Bank feed transactions are downloaded from this online account.
Last bank feed	The date of the most recent bank feed refresh for this account.
Last transaction date	The date of the last transaction received from the most recent bank feed. Are you missing bank feed transactions?
Last reconciliation type	How you reconciled previously. For example, you used an import file or bank feed to bring in bank transactions and match them for reconciliation.
Status	The status of the account's connection to a bank feed. Create a custom view on the account list page to view the status of each account's bank feed connection. When creating the custom view, include the Bank feed status column.
Refresh	Refresh bank feed data for this account.
Confirm	This option appears after you select an online bank account to connect to. Check to make sure that you selected the correct account before you select Confirm. To select a different account, select Cancel. For some connections, this cancellation process can take some time.
Cancel	Appears before your bank account connects to Sage Intacct. Select to cancel the attempted connection. For some connections, this cancellation process can take some time.
Edit login information	If your login information has changed at your bank, edit that information here to maintain your bank feed connection.
Reauthorize	The bank might require you to reauthorize your account. You'll know if you need to reauthorize if you have a status of Auth required.
Disconnect	Only disconnect a bank feed in the following scenarios: You selected the wrong bank to connect to. You do not want to use a bank feed for this account anymore. You need to log in to your account using a different login user name. If you disconnect and change your mind, the reconnection process can take weeks to complete. If you're having trouble refreshing a bank feed, do not disconnect the bank feed. Instead, wait until you see a bank feed status of Partial success or Failed and refresh the bank feed. If you do decide to disconnect an account, Sage Intacct removes any unreconciled and unmatched bank feed transactions for that account. Any matched transactions become unmatched and the bank transactions are removed from Sage Intacct. After you select Disconnect, your bank is alerted that you want to stop receiving a bank feed. The rest of the disconnection process depends on actions by the bank. Depending on the type of connection, if yours is an AUS or UK bank, this process can take some time. For security reasons, we wait up to 5 days after the bank disconnects until we update the bank feed status. The entire disconnection process can take up to a few weeks. Learn how to troubleshoot bank feeds.

Bank transactions

This section is only visible if your account is connected to a bank feed, and you selected View from the account list. This section does not appear in Edit mode.

If you have the proper permissions, you can create Sage Intacct transactions and manually match transactions for reconciliation from this tab.

Filters

Filters field descriptions
Field	Description
State	Transaction states include: Unmatched: This is the default view, so you see transactions that need to be matched first. Matched: Transactions that have been matched for reconciliation All: All transactions, regardless of state. Partially matched: Transactions that have been partially matched from the Bank tab. Draft matched: View draft journal entry transactions that you created for matching that have not yet been posted. After you post these transactions, the state becomes Matched. Make sure to select Apply filters to view transactions.
Transaction type	Select to view Checks and debits or Deposits and credits.
Bank amount	This filter appears on the Bank tab on the Reconcile credit card account page.
Check or document number range	To set a range by which to display transactions, in Checkor doc no. range select >=, =, or >, then enter a bottom-of-range amount in the second field. In the next field select <= or <, then enter a top-of-range amount in the last field.
Check/doc no.	The check number, reference number, or document number of the transaction.
Date range	To set a range of transaction dates by which to display transactions, in the first Date range field, select the calendar icon and select a start date. Then, select the second calendar icon and select an end date in the second field.
Payee	Filter for the vendor or customer related to a transaction.
Bank amount range	Display a range of bills by amount. Select >=, =, or >, then enter a bottom-of-range amount in the second field. In the next field select <= or <, then enter a top-of-range amount in the last field.
Amount	Enter a specific amount to find the associated transaction.

Bank transactions

Bank transactions field descriptions
Field	Description
Date	The date the transaction posted to the bank.
Match sequence	The match sequence of the transaction.
Check no. or doc no.	The check number, reference number, or document number of the transaction.
Bank amount	The total amount of the transaction.
Amount to match	The amount remaining to match for this transaction in reconciliation.
Payee	The vendor or customer associated with the transaction.
Description	Filter by a description entered on the bank transaction.
Txn type	For bank accounts, the transaction types can be: Deposits/Credits and Checks/Debits. For credit card accounts, the transaction types can be: Charges and Payments.
Currency	The currency of the transaction.
Payee	The vendor or customer related to the transaction.
Txn curr.	The currency in which the transaction was created.
Txn amount	The amount of the transaction.
Match	Manually match the transaction to a transaction that already exists in Sage Intacct.
Action	Create Intacct transactions to match to a bank feed transaction for reconciliation.