Field descriptions: Savings accounts

ID

Required.

Enter a unique identifier that reminds you of this specific account's purpose. This required field makes it easier for you to identify specific accounts.

After you save, this field cannot be edited.

Learn best practices for Name and ID creation.

Account number

Enter the account number for this account.

This field is editable given that this account is not being used to pay for yourSage Intacct services.

If you change your account number, you might want to retain the old bank account information for auditing purposes. In this case, add a new bank account, and change the status for the old bank account to Inactive.

Bank name

Required.

Enter the name of your bank. For example: Bank of The West. If you have more than one account at a bank, use a descriptive name such as "Bank of The West-Payroll Savings".

Routing number

Enter the routing number. The routing number is one of the groups of numbers printed on the bottom of your check. If you're uncertain what your routing number is, contact your bank.

Branch ID

Enter the number found at the top of your check above the area where you write the date.

Address line 1...Country

Enter the relevant address information for your bank.

Financial institution

The financial institution to which the account is connected.

Phone number

Enter the phone number of your bank branch.

Status

The default status for an account is Active. However, if you’re no longer using the account and do not want it to appear on lists, select Inactive.

Records designated as Inactive do not appear in the list by default. To view these records, select Filters at the top of the list and select Remove next to the Status filter to remove it.

To view inactive bank accounts, select the Include inactive checkbox on the account list.

Currency

This field is required for multi-currency companies and cannot be edited.

The default is the base currency under the assumption that most bank accounts are fairly local. However, if you deal with foreign banks, select their currency instead. For information about adding a transaction currency, see Customize or edit a currency.

When using bank files to make payments, ensure that the Currency field matches the Country field. For example, if you select United Kingdom, you would select GBP as the currency for the checking account.

Match sequence

Select a match sequence for reconciliation. This is a document sequence that tracks matches in reconciliation.

For example, if you match one bank transaction and two Intacct transactions, all three transactions are assigned to the same sequence. Sequences are alphabetic.

Learn more about reconciliation match sequences.

GL account

After you save, this field cannot be edited. How you assign GL accounts determines how and where an account can be used.

Default payables GL journal

Default receivables GL journal

Select an optional default journal to record the payments (and transfers) you make out of the account and the deposits (and transfers) into the account.

Intacct suggests a default, which is the same journal used for Accounts Payable payments determined on the Configure Accounts Payable page. However, you can override this value.

If you use dual-method reporting as determined on the Configure General Ledger page, select a journal that's both cash and accrual. This is because whether you’re disbursing or depositing funds, the transaction must affect both journals.

Service charge GL account

Interest earned GL account

These fields are used only for reconciliation. During reconciliation, you can enter service charges (and other fees), and interest.

Generally, you post these items to the same account. Thus, you can select a default account for them so that you can track them separately, and not have to specify their account manually during reconciliation. However, you can enter the account manually during reconciliation. You can also override a default account that you do set here later when you enter these transactions in the reconciliation process.

Department ID

Location ID

(Location is required for multi-entity shared companies and enterprise companies that selected the Enforce Balance Sheet by Location feature)

For companies enabled for these dimensions.

Select a department and location combination to enforce this combination whenever Accounts Payable transactions are created that draws on this bank account.

After you save, this field cannot be edited.

For example, you pay a bill in Accounts Payable. The bill has an expense account, and the Accounts Payable application also has an offset account. That offset account can have a department or location specified for it on the Configure Accounts Payable page. However, you might not want that department or location used for transactions involving this bank account. Therefore, you can assign a department or location here. When you make a payment with funds drawn on this account for a bill, the bank account side of the transaction (the liability account), is tagged with the department or location assigned here. This tagging is regardless of what's defined on the Configure Accounts Payable page.

Disable inter-entity transfers

For multi-entity shared companies when inter-entity transfers (IET) are enabled.

Prevents inter-entity transactions from being created in the General Ledger for subledger transactions. Transactions for this account that are entered directly in the General Ledger still create inter-entity transactions.

Last reconciled balance

Last reconciled date

Read-only.

The balance from your last reconciliation of this account, along with the date of that reconciliation. If you have never reconciled the account, no information appears.

Cut-off date

The date after which reconciliation can begin.

Read only. This field appears for accounts that have never been previously reconciled and is removed after the first reconciliation.

Applied rule set

The rule set this account uses to match incoming transactions for reconciliation from a bank feed or import file. You cannot reconcile with a bank feed or import file without an applied rule set.

Learn more about rule sets.

Banking cloud time zone

Determine the time stamp for transactions generated from creation rules and incoming bank feed transactions.

If you do not set a banking cloud time zone, the time zone on your My preferences page is used. If there's no time zone specified on the My preferences page, the time zone on the Company information page is used.

Connect

Start the process of connecting your account in Sage Intacct to your online banking system.

Intacct

The bank account record information that exists in Sage Intacct.

Banking cloud

The name of the online bank account to which the account in Sage Intacct is connected. Bank feed transactions are downloaded from this online account.

Last bank feed

The date of the most recent bank feed refresh for this account.

Last transaction date

The date of the last transaction received from the most recent bank feed.

Last reconciliation type

How you reconciled previously. For example, you used an import file or bank feed to bring in bank transactions and match them for reconciliation.

Status

The status of the account's connection to a bank feed.

Refresh

Refresh bank feed data for this account.

Confirm

This option appears after you select an online bank account to connect to.

Check to make sure that you selected the correct account before you select Confirm. To select a different account, select Cancel. For some connections, this cancellation process can take some time.

Cancel

Appears before your bank account connects to Sage Intacct. Select to cancel the attempted connection. For some connections, this cancellation process can take some time.

Edit login information

If your login information has changed at your bank, edit that information here to maintain your bank feed connection.

Reauthorize

The bank might require you to reauthorize your account. You'll know if you need to reauthorize if you have a status of Auth required.

Disconnect

Only disconnect a bank feed in the following scenarios:

• You selected the wrong bank to connect to.

• You do not want to use a bank feed for this account anymore.

• You need to log in to your account using a different login user name.

If you disconnect and change your mind, the reconnection process can take weeks to complete. If you're having trouble refreshing a bank feed, do not disconnect the bank feed. Instead, wait until you see a bank feed status of Partial success or Failed and refresh the bank feed.

If you do decide to disconnect an account, Sage Intacct removes any unreconciled and unmatched bank feed transactions for that account. Any matched transactions become unmatched and the bank transactions are removed from Sage Intacct.

After you select Disconnect, your bank is alerted that you want to stop receiving a bank feed. The rest of the disconnection process depends on actions by the bank. Depending on the type of connection, if yours is an AUS or UK bank, this process can take some time.

For security reasons, we wait up to 5 days after the bank disconnects until we update the bank feed status. The entire disconnection process can take up to a few weeks.

Learn how to troubleshoot bank feeds.

State

Transaction states include:

• Unmatched: This is the default view, so you see transactions that need to be matched first.
• Matched: Transactions that have been matched for reconciliation
• All: All transactions, regardless of state.
• Partially matched: Transactions that have been partially matched from the Bank tab.
• Draft matched: View draft journal entry transactions that you created for matching that have not yet been posted. After you post these transactions, the state becomes Matched.

Transaction type

Select to view Checks and debits or Deposits and credits.

Bank amount

This filter appears on the Bank tab on the Reconcile credit card account page.

Check or doc no. range

To set a range by which to display transactions, in Checkor doc no. range select >=, =, or >, then enter a bottom-of-range amount in the second field. In the next field select <= or <, then enter a top-of-range amount in the last field.

Check or doc no.

The check number, reference number, or document number of the transaction.

Date range

To set a range of transaction dates by which to display transactions, in the first Date range field, select the calendar icon and select a start date. Then, select the second calendar icon and select an end date in the second field.

Payee

Filter for the vendor or customer related to a transaction.

Description

Bank amount range

Display a range of bills by amount. Select >=, =, or >, then enter a bottom-of-range amount in the second field. In the next field select <= or <, then enter a top-of-range amount in the last field.

Amount

Enter a specific amount to find the associated transaction.

Date

The date the transaction posted to the bank.

Match sequence

The match sequence of the transaction.

Last reconcile

Check no. or doc no.

The check number, reference number, or document number of the transaction.

Bank amount

The total amount of the transaction.

Amount to match

The amount remaining to match for this transaction in reconciliation.

Payee

The vendor or customer associated with the transaction.

Description

Filter by a description entered on the bank transaction.

Txn type

For bank accounts, the transaction types can be: Deposits/Credits and Checks/Debits.

For credit card accounts, the transaction types can be: Charges and Payments.

Currency

The currency of the transaction.

Payee

The vendor or customer related to the transaction.

Txn curr.

The currency in which the transaction was created.

Txn amount

The amount of the transaction.

Match

Manually match the transaction to a transaction that already exists in Sage Intacct.

Action

Create Intacct transactions to match to a bank feed transaction for reconciliation.

Unrestricted

Make this account available to the top-level company and all entity-level locations. This is the default.

Restricted to top level only

Make this account available to only the top-level company.

Restricted

Only locations or location groups that you specify can access this account.

After you select this option you can add or remove locations that can access this bank account using the Locations or location groups option.