Enhanced interface

Edit a payment request

You can edit some details of a payment request, such as the bank or payment date. In addition, you can remove one or more AP supplier invoices entirely from a payment request.

When can I edit a payment request?

You can edit the payment request depending on its state.

Relationship between Payment status and whether the payment request can be edited
Payment status	Description
Submitted	Editable.
Partially approved	Editable. Payment status reverts to Submitted and the payment request enters the approval process again.
Unapproved	Editable. Payment status reverts to Submitted and the payment request enters the approval process again.
Approved	Editable. Payment status reverts to Submitted and the payment request enters the approval process again. If the payment request is not subject to approvals, the payment status remains Approved.
Delivered	Not editable. A payment status of Delivered means that the payment process has been initiated and is awaiting the next step. For example, you printed the cheque or generated the associated ACH or bank file. To change a delivered payment, you need to void the unconfirmed payment, cancel the request, and then resubmit the AP supplier invoices for payment.
Complete	Not editable. These payments have posted to the General Ledger. To change the payment, you need to void the posted payment without reversing associated AP supplier invoices, then resubmit the AP supplier invoices for payment.

To edit payments requests created at a different level, go to the level where it was created. For example, if you are at the entity level, the Edit option does not appear for payment requests created at the top level. Go to the top level to see the option.

What can I edit on a payment request?

If the Payment status allows for editing, you can change the following fields.

Bank
Payment date
Document number
Memo

If the payment request contains multiple AP supplier invoices, you can remove an AP supplier invoice.

You cannot edit the remaining fields, such as the payment method, currency, or amount, or credits to apply. If you need to change any of these details, cancel the request, make any necessary changes to the AP supplier invoice, and then resubmit the AP supplier invoice for payment.

Edit payment request details

Subscription	Accounts Payable
User type	Business
Permissions	Payment requests: List, Edit

Go to Accounts Payable > All > Payments > Payment requests.

Edit a payment request in the entity where it was created; not from within subordinate entities.
Find the payment request that you want to update.
Select More actions > Edit at the end of the row.
As needed, edit the Bank, Payment date, Document number and Memo fields
Select Save.
If your company is enabled for AP supplier invoice approvals, the Payment status is reset to Submitted and the payment request is sent back through the approval process.

Go to Accounts Payable > All > Payments > Payment requests.

Edit a payment request in the entity where it was created; not from within subordinate entities.
Select Edit beside the request you want to update.
As needed, edit the Bank, Payment date, Document number and Memo fields
Select Save.
If your company is enabled for AP supplier invoice approvals, the Payment status is reset to Submitted and the payment request is sent back through the approval process.

Remove an AP supplier invoice from a payment request

You can remove an AP supplier invoice only if the payment request contains multiple AP supplier invoices. If the payment request contains only one AP supplier invoice, cancel the payment request.

Subscription	Accounts Payable
User type	Business
Permissions	Payment requests: List, Edit

Go to Accounts Payable > All > Payments > Payment requests.

Edit a payment request in the entity where it was created; not from within subordinate entities.
Find the payment request you want to edit.
Select More actions > Edit at the end of the row.
On the Payment request page, clear the Select checkbox beside any AP supplier invoice that you want to remove from the payment request.
Select Save.

Go to Accounts Payable > All > Payments > Payment requests.

Edit a payment request in the entity where it was created; not from within subordinate entities.
Find the payment request you want to edit.
Select Edit.
On the Payment request page, clear the Select checkbox beside any AP supplier invoice that you want to remove from the payment request.
Select Save.