Field descriptions: Current accounts

ID

Enter a unique identifier that quickly reminds you of this account's purpose and differentiates it from other current accounts.

After you save, this field cannot be edited.

Learn best practices for Name and ID creation.

This field is required for bank file payments. About bank files.

Account number

Enter the account number for this bank account. This is the account number that's found at the bottom of the cheque.

If you use this account to pay for your Sage Intacct services, you can't change the Account number.

This field is required for bank file payments. About bank files.

Bank name

If you have more than one account at this bank, include something descriptive in the name, such as "Wells Fargo-Payroll Checking".

Learn best practices for Name and ID creation.

This field is required for bank file payments. About bank files.

Name on the account

The official name that the bank has on file for the current account (not the Account ID). For example, Acme Inc. might be the name on file at your bank for an account.

This field is required for bank file payments. About bank files.

Routing number

An account number and routing number are needed for issuing payments from this account, regardless of the payment method.

If you’re printing on blank cheque stock, the routing number is a 9-digit number printed at the bottom of the cheque.

If you're uncertain what your routing number is, contact your bank.

Branch ID

Find this number at the top of your cheque, above the area where you write the date.

This is where you can enter a transit fractional number to print on blank cheque stock.

Country

Enter the country where the bank is located.

This field is required for bank file payments. About bank files.

Address line 1

Enter your bank's address.

Address line 2

Enter your bank's address.

Address line 3

Enter your bank's address.

City

Enter the city where the bank is located.

State or territory

Enter the state or territory where the bank is located.

This field is populated with a list of states, provinces, or territories based on the country selected above.

Postal code

Enter the postal code of the bank.

Phone number

Enter the phone number of your bank branch.

Status

To hide an account that you're no longer using from menus and dropdowns, select Inactive.

If you use this account to pay for your Intacct services, you can't select Inactive.

Records designated as Inactive do not appear in the list by default. To view these records, select Filters at the top of the list and select Remove next to the Status filter to remove it.

To view inactive bank accounts in lists, select Include inactive.

Currency

This field is required for multi-currency companies and cannot be edited.

The default is the base currency under the assumption that most bank accounts are relatively local. However, if you deal with foreign banks, choose their currency instead. For information about adding a transaction currency, see Customize or edit a currency.

When using bank files to make payments, make sure that the Currency field matches the Country field. For example, if you select United Kingdom, you would select GBP as the currency for the current account.

Match sequence

Select a match sequence for reconciliation. This is a document sequence that tracks matches in reconciliation.

For example, if you match one bank transaction and two Intacct transactions, all three transactions are assigned to the same sequence. Sequences are alphabetic.

Require match sequence for

Choose whether to assign a match sequence to automatically matched transactions, manually matched transactions, or both.

Automatically matched transactions: Require a match sequence only for transactions that were matched automatically with a rule set.

Manually matched transactions: Require a match sequence only for transactions that were manually matched.

GL account

After you save, this field cannot be edited. How you assign GL accounts determines how and where an account can be used.

Default payables GL journal

Default receivables GL journal

To record payments (and transfers) you make out of the account and deposits (and transfers) into the account, select a journal.

The default is the same journal used for Accounts Payable payments, which you can change on the Configure Accounts Payable page.

If you selected dual-method reporting, choose a journal that's both cash and accrual. Whether you’re disbursing or depositing funds, the transaction must be entered in both journals.

Service charge GL account

Interest earned GL account

These fields are used only for reconciliation.

During reconciliation you can enter service charges (and other fees), and interest. Typically, you post these items to the same account. You can choose a default account for them so that you can track them separately, and not have to specify their account manually during reconciliation.

However, this is not a required field, and you can enter the account manually during reconciliation. You can also override a default account that you do set here later when you enter these transactions in the reconciliation process.

Department ID

Location ID

If your company uses them, you can select a department and location combination to default for GL posting.

Depending on your company, a location might be required to enforce balancing of associated journal entries. Learn more about dimension settings in the General Ledger.

After you save, this field cannot be edited.

Last reconciled balance

Last reconciled date

These read-only fields show the results of your last reconciliation for the account. If you've never reconciled the account, these fields are blank.

Cut-off date

Enter the date after which reconciliation can begin.

This field appears for accounts that have never been previously reconciled in Intacct and is removed after the first reconciliation.

Applied rule set

The rule set this account uses to match incoming transactions for reconciliation from a bank feed or import file. You can't reconcile an account with a bank feed or import file without a rule set.

Learn more about rule sets.

Banking cloud time zone

Determine the time stamp for transactions generated from creation rules and incoming bank feed transactions.

If you do not set a banking cloud time zone, the time zone on your My preferences page is used. If there's no time zone specified on the My preferences page, the time zone on the Company information page is used.

Disable inter-entity transfers

For multi-entity shared companies when inter-entity transfers (IET) are enabled.

Prevents inter-entity transactions from being created in the General Ledger for subledger transactions. Transactions for this account that are entered directly in the General Ledger still create inter-entity transactions.

Reconcile

This link takes you to the Reconciliation page for this account, if it has not been reconciled.

Print on

Select the cheque stock to use when you print cheques from this current account.

Select one of the following:

• Preprinted cheque stock

• Blank cheque stock (MICR printer ink required)

• Disable cheque printing from this account

Print company address

Select whether to print a company address on your cheques.

If you have preprinted cheque stock that already includes your address, or have blank cheque stock and you do not want to show your address, leave this checkbox clear.

Company address

If Print company address is selected, select which address to print on cheques from this current account. Select one of the following:

• Use address from Company information: Use the address entered on the Company information page.

• Use a different address: Enter an address to use in the fields on this page.

  • Company name: Enter a company name to print on cheques from this current account.
  • Country ... Phone number: Enter the company address to print on cheques from this current account.

Print logo

Select whether to print a logo on the upper left of cheques, The logo aligns with the top of your company address, 10 pixels to the left.

If you have preprinted cheque stock that already includes a logo, or have blank cheque stock and you do not want to include a company logo, leave this checkbox clear.

Learn more about check logos and requirements.

Remove company logo

If you uploaded a logo to print on cheques from this current account, select this checkbox then select Save to remove the logo.

Upload logo

Select to upload a logo to use on printed cheques.

1st signature

Upload signature

By default, signatures are not included on blank or preprinted cheque stock. Upload a signature to print on cheques.

Or, print a cheque with a blank signature line.

If the person who is printing cheques has uploaded a signature to their Preferences page, that signature overrides the 1st signature uploaded on the Check printing tab.

Remove signature

If a signature has been uploaded and you want to remove it, select Remove signature and then select Save.

If you have removed a signature and it's still appearing on printed cheques, see Can't edit your signature? for tips.

Print for amounts below

Appears after you upload a signature. Enter the amount in the currency specified on the Details tab of the current account. A signature is printed on cheques with amounts less than the amount specified here.

To print your digital signature on all cheques, leave this field blank.

Use signature only with providers

This option is only visible if the company uses Supplier Payments powered by CSI.

Select to only use the uploaded signature for cheques sent through a payment service. This allows you to print cheques and sign them manually when not using Vendor Payments.

Use 2-signature cheques

Select this option to require cheques to have 2 signatures and select Save. Return to the Cheque printing tab of your current account to enter an Amount requiring 2nd signature and Upload signature.

Amount requiring 2nd signature

• To print 2 signatures above a certain amount, enter that amount.
• To print 2 signatures on cheques regardless of the amount, enter the amount of 0.
• To only print 1 signature, leave this field blank.

Use one signature only with providers

This option is only visible if the company uses Supplier Payments powered by CSI.

Select this checkbox to only use the signature for cheques sent through a payment service. This allows you to print cheques and sign them manually when not using Vendor Payments.

2nd signature

Upload signature

By default, signatures are not included on blank or preprinted cheque stock. Select Upload signature to upload a 2nd signature to print on cheques.

Remove signature

If a signature has been uploaded and you want to remove it, select Remove signature and then select Save.

If you have removed a signature and it's still appearing on printed cheques, see Can't edit your signature? for tips.

Print for amounts below

Enter an amount below which cheques are printed.

Next cheque no.

Enter a starting cheque number, such as 1001. For each succeeding cheque you print, the cheque number increments by 1, so the next cheque printed will be numbered 1002, 1003, etc.

To override, type in a new next cheque number in this field. Succeeding cheque numbers will increment starting with whatever number you enter. You can override Intacct at any time on the Print Cheques page.

Printing format

The options change depending on the check stock that you select.

• If you select Preprinted cheque stock, printing format choices are as follows:

  • Standard: cheques already show your bank account no., bank routing no., and cheque no.'s. This printing format is not available for CAD current accounts.
  • High security: same as Standard, plus features that reduce fraud related to cheque washing, forgery, and copying. This printing format is not available for CAD current accounts
  • CAD cheque: cheques with dates formatted for Canadian companies. Can be used with CAD and USD current accounts.

  • CAD cheque 2.0: Cheques formatted for Canadian companies. Can be used with CAD and USD current accounts.

    More about CAD cheques:

    Make sure that your checks print correctly and purchase check stock and envelopes from one of our approved suppliers:

    • Cheque Print

    • Print & Cheques Now

    Use CAD cheque 2.0 as the Printing format when you set up to print cheques for a current account using cheque stock from these suppliers.

  • CAD French preprinted check: Cheques formatted for Canadian companies and printed in French.
  Preprinted cheque stock, samples (before printing)

  Standard

  

  High security

  

  1. Warning band: Calls attention to features that help verify the check's authenticity.
  2. Prismatic multicolored background: Attractive, woven pattern; colors become distorted when photocopied.
  3. Invisible fluorescent fibers: Confirms document authenticity when viewed using black (UV) light.
  4. True watermark: When held up to a light, safety paper shows a pattern which cannot be scanned or copied.
  5. Foil hologram: 3D embedded graphic foil provides additional protection against check duplication.
  6. Thermochromic heat sensitive ink: heat-sensitive mark disappears when warmed, allowing immediate verification of authenticity.

  CAD cheque

  

  CAD cheque 2.0

  

• If you selected Blank cheque stock (MICR printer ink required), printing format choices are:

  • Standard: prints the most quickly
  • Business: prints amounts in a font that makes alterations difficult (for security)
  • CAD blank cheque: available for accounts using CAD or USD currency.
  • Mexican - available if you have foreign currency enabled.

  • JPMorgan Chase Business and JPMorgan Chase Standard.

    Use JPMorgan Chase Business or JPMorgan Chase Standard with USD current accounts if you have standard or business cheques where the Pay to the order of field is not above the Amount field but is next to the Supplier address.

  • CAD French blank cheque: Cheques formatted for Canadian companies and printed in French.

  Blank cheque stock, samples (after printing)

  Standard

  

  Business

  

  Mexican

  

  CAD cheque

  

  JPMorgan Chase Standard

  

  JPMorgan Chase Business

  

Paper format

Select the appropriate position for your cheques. This determines where the cheque prints on the three-part form. More specifically, you can print the cheque on the top, middle, or bottom panel.

Print line-item detail on cheque stubs

Additional fields by default to the non-remittance panel of the cheque. These fields include columns for the account, department, and location of each line item. You can generate up to 18 line items per page in either summary or detail mode.

Learn more about printing extra information on check stubs.

Print these location details on the cheque stub

• Select ID to display only the location ID in the location column.
• Select Name to display only the location name in the location column.
• Select Both to display both the location ID and the location name. This is the default setting.

Additional text

Enter optional text to appear under the signature line of the cheque. For example, "Void After 60 Days."

Print preview

Select One or Three then select Print to see how the checks will look when printed.

Account number alignment

Account number positioning

You do not need to change the default values for either of these settings unless your bank requests you do so.

By default, the account number is right-aligned.

• To adjust the position of the account number without changing the position of the entire PDF, select Left or Right to adjust the account number alignment.
• To add spaces to the selected side, in the Account number positioning box enter a number between 1 and 5.

Cheque number length

Use this box to pad the cheque number with zeros.

For example, if your cheques are currently 6 digits and your current cheque number is 218 but you want the cheque number to be 7 digits, enter "7" . Your cheque number will be 0000218 in the MICR.

Regional settings for United States

Some banks require the On-Us symbol to appear on the MICR line in front of the account number. The On-Us symbol looks like 2 short parallel lines and a solid rectangle.

• To insert the On-Us symbol in front of the account number on your business and standard cheques, select On-Us symbol position.

  Adjust the MICR alignment of the On-Us symbol just as you would with other components of cheque numbers.

• To position the On-Us symbol before the current account number, in the On-Us symbol position option, select either Position 31 or Position 32.

Regional settings for Canada

American and Canadian blank cheque stock formats differ slightly regarding their use of the MICR format. Canada requires that all US dollar cheque payments conform to the Canadian variation of the MICR format.

Select:

• Code 45 to print the transaction code 45 on the MICR line.
• US Funds to print "US Funds" under the cheque amount box for CPA member banks.

Selecting either checkbox prints the associated transaction codes on the cheques. By default, both these checkboxes are clear.

You can also apply this setting to any USD current account, regardless of the entity's base currency.

Enable ACH payments

Select this option to enable your bank account to make standard ACH payments.

After you select this option, the ACH setup section appears where you can provide a routing number, account number, and specify an account type.

Enable bank file payments

Enables international bank accounts for use with bank file payments.

None

This is the default option. No ACH or bank file payments are enabled.

ACH bank ID

The ID of the bank record associated with this bank account.

Learn more about ACH bank configuration.

Company name

Prefilled with your company name, as specified on the ACH Bank record.

If you’ve more than one current account with the bank, the bank might request that you enter a different company name for each account. This is the name that appears on the recipient's bank statement.

Company identification

Prefilled with your 10-digit company ID (including hyphens), as specified in the ACH Bank record.

If you’ve more than one current account with the bank, the bank might request that you enter a different ID for each account.

Originating financial institution

Prefilled with the first 8 digits of your bank's routing number, as specified in the ACH Bank record. You do not need to change this number.

Company entry description

Optional text (up to 10 characters) that can be included with payments. Some banks might require that this field be left blank.

Company discretionary data

Type in up to 20 characters of additional information. Typically this will consist of codes that describe any special handling of entries in this summary payment. These codes will be unique to your bank.

Use recommended setup

Enable Intacct to generate the most common type of ACH payment file (service class code 220) and automatically sets up numbering sequences for standard ACH payments. To override the default numbering sequences, clear the Use recommended setup checkbox, then make your changes the Payment numbering setup section.

Batch number

Required if the Use recommended setup checkbox is cleared.

Unique numbering sequence used to automatically number payment batches. Numbers must be 7 digits with no prefixes or suffixes.

When creating the Sequence ID, incorporate the bank name (such as "MyBank_ACH_Batch") to distinguish this batch from other batches.

Trace number sequence

Required if the Use recommended setup checkbox is cleared.

Created by concatenating the bank's routing number with a unique numbering sequence. Numbers must be 7 digits with no prefixes or suffixes.

You can use the same pattern as for summary numbers, but be sure to create a unique sequence with a different Sequence ID, such as "MyBank_ACH_Payment".

Payment number sequence

Required if the Use recommended setup checkbox is cleared, but you can re-use the trace number. You can create a unique payment number sequence to post confirmed payments to AP. Or, you can choose to use the same number sequence that you selected for the trace number.

Bank file format

Choose the bank file format of the bank that is associated with this current account.

Sage Intacct supports bank file payments for 92 Australian banks.

Generic bank file formats:

• Generic ABA with balancing entry
• Generic ABA without balancing entry

Specific bank file formats:

• ABA-NAB
• ABA-ANZ
• ABA-Westpac
• ABA-Commonwealth

Sage Intacct supports the use of both current and future multiple payment dates for payment requests sent to Australian banks, and generates a separate bank file for each payment date.

Learn more about About bank files.

Bank code

• If you select a generic bank file format, select your bank from the dropdown menu.
• If you select a specific bank file format, this field is prefilled with the bank name that matches the bank file format.

APCA number

Enter the unique six-digit number that identifies the company or individual. The APCA number is used by Australian banks to make direct payments.

BSB number

Enter the six-digit number used to identify the particular branch of the Australian bank, three digits, followed by a hyphen, and three more digits.

Bank file format

Choose the bank file format of the bank that is associated with this current account.

Sage Intacct currently supports the following banks in South Africa:

• ABSA Barclay's
• ABSA Business Integrator Online
• First National Bank
• Nedbank
• Standard Bank

  Use the NAMPAY SSVS Pre Format file to use a creditor code instead of the homing account name and number.

Learn more about About bank files.

User nominated branch

Enter the six-digit Standard Bank branch code for the account from which payments are made.

Branch code

Enter the six-digit Standard Bank branch code for the account from which payments are made.

Debit account branch code

Enter the six-digit FNB bank account branch code from which payments are made.

NedBank seed value

Enter the 32 character NedBank seed value for the account from which payments are made.

From branch code

Enter the six-digit ABSA branch code for the account from which payments are made.

User reference

Enter the reference that's used on bank statements. This is a 10 character value that's supplied by Standard Bank.

The format of this code is SBXXSHRTNA, composed of the following:

• SB = 2 characters to indicate the bank code, which is always SB.

• PISP code = 2 characters (AN), if no PISP code is applicable then populate with XX.

• SHRTNA = Short name of the ordering customer, with a maximum length of 6 characters.

Client user code

Enter the user code that identifies the client to Standard Bank.

This field can either contain the ACB code provided by Bankserv or a user defined code that is mapped to the ACB code by Standard Bank. The value provided in this field must match the user code linked to your profile on Business Online.

Type of service

Select the type of Standard Bank BEFT service to use.

Bank file format

Choose the bank file format of the bank that is associated with this current account.

Sage Intacct supports the following banks in the United Kingdom:

• Barclays
• HSBC
• Lloyds
• Natwest
• Santander
• Virgin Bank

Learn more About bank files.

Debit sort code

A six-digit number identifying the bank and branch where the current account is held.

This field is only displayed for those banks that require it.

Service user number

Optional. A unique identifier for organizations that collect payment with bank files. The service user number, together with the bank file, creates a record of the transaction.

Connect

Start the process of connecting your account in Sage Intacct to your online banking system.

Intacct

The bank account record information that exists in Sage Intacct.

Banking cloud

The name of the online bank account to which the account in Sage Intacct is connected. Bank feed transactions are downloaded from this online account.

Last bank feed

The date of the most recent bank feed refresh for this account.

Last transaction date

The date of the last transaction received from the most recent bank feed.

Last reconciliation type

How you reconciled previously. For example, you used an import file or bank feed to bring in bank transactions and match them for reconciliation.

Status

The status of the account's connection to a bank feed.

Refresh

Refresh bank feed data for this account.

Confirm

This option appears after you select an online bank account to connect to.

Check to make sure that you selected the correct account before you select Confirm. To select a different account, select Cancel. For some connections, this cancellation process can take some time.

Cancel

Appears before your bank account connects to Sage Intacct. Select to cancel the attempted connection. For some connections, this cancellation process can take some time.

Edit login information

If your login information has changed at your bank, edit that information here to maintain your bank feed connection.

Reauthorize

The bank might require you to reauthorize your account. You'll know if you need to reauthorize if you have a status of Auth required.

Disconnect

Only disconnect a bank feed in the following scenarios:

• You selected the wrong bank to connect to.

• You do not want to use a bank feed for this account anymore.

• You need to log in to your account using a different login user name.

If you disconnect and change your mind, the reconnection process can take weeks to complete. If you're having trouble refreshing a bank feed, do not disconnect the bank feed. Instead, wait until you see a bank feed status of Partial success or Failed and refresh the bank feed.

If you do decide to disconnect an account, Sage Intacct removes any unreconciled and unmatched bank feed transactions for that account. Any matched transactions become unmatched and the bank transactions are removed from Sage Intacct.

After you select Disconnect, your bank is alerted that you want to stop receiving a bank feed. The rest of the disconnection process depends on actions by the bank. Depending on the type of connection, if yours is an AUS or UK bank, this process can take some time.

For security reasons, we wait up to 5 days after the bank disconnects until we update the bank feed status. The entire disconnection process can take up to a few weeks.

Learn how to troubleshoot bank feeds.

State

Transaction states include:

• Unmatched: This is the default view, so you see transactions that need to be matched first.
• Matched: Transactions that have been matched for reconciliation
• All: All transactions, regardless of state.
• Partially matched: Transactions that have been partially matched from the Bank tab.
• Draft matched: View draft journal entry transactions that you created for matching that have not yet been posted. After you post these transactions, the state becomes Matched.

Transaction type

Select to view Checks and debits or Deposits and credits.

Bank amount

This filter appears on the Bank tab on the Reconcile credit card account page.

Cheque or document number range

To set a range by which to display transactions, in Chequeor doc no. range select >=, =, or >, then enter a bottom-of-range amount in the second field. In the next field select <= or <, then enter a top-of-range amount in the last field.

Cheque/doc no.

The cheque number, reference number, or document number of the transaction.

Date range

To set a range of transaction dates by which to display transactions, in the first Date range field, select the calendar icon and select a start date. Then, select the second calendar icon and select an end date in the second field.

Payee

Filter for the supplier or customer related to a transaction.

Bank amount range

Display a range of AP supplier invoices by amount. Select >=, =, or >, then enter a bottom-of-range amount in the second field. In the next field select <= or <, then enter a top-of-range amount in the last field.

Amount

Enter a specific amount to find the associated transaction.

Date

The date the transaction posted to the bank.

Match sequence

The match sequence of the transaction.

Cheque no. or doc no.

The cheque number, reference number, or document number of the transaction.

Bank amount

The total amount of the transaction.

Amount to match

The amount remaining to match for this transaction in reconciliation.

Payee

The supplier or customer associated with the transaction.

Description

Filter by a description entered on the bank transaction.

Txn type

For bank accounts, the transaction types can be: Deposits/Credits and Cheques/Debits.

For credit card accounts, the transaction types can be: Charges and Payments.

Currency

The currency of the transaction.

Payee

The supplier or customer related to the transaction.

Txn curr.

The currency in which the transaction was created.

Txn amount

The amount of the transaction.

Match

Manually match the transaction to a transaction that already exists in Sage Intacct.

Action

Create Intacct transactions to match to a bank feed transaction for reconciliation.

Unrestricted

Make this account available to the top-level company and all entity-level locations. This is the default.

Restricted to top level only

Make this account available to only the top-level company.

Restricted

Only locations or location groups that you specify can access this account.

After you select this option you can add or remove locations that can access this bank account using the Locations or location groups option.

Enable account for Supplier Payments powered by CSI

Enable the bank account for use by CSI.

Rebate account

Set this current account as the account that you want CSI to deposit your earned rebates into.

You can only have one current account as your rebate account at a time.

Cheque start no.

Enter a starting cheque number for cheques sent by CSI.

Email address for remittances

The email address for your company that should be included in the supplier remittances sent by CSI.

Enable account for Supplier Payments powered by MineralTree

Enable the bank account for use by MineralTree.

Rebate account

Set this current account as the account that you want MineralTree to deposit your earned rebates into.

You can only have one current account as your rebate account at a time.

Cheque start no.

Enter a starting cheque number for cheques sent by MineralTree.

Email address for remittances

The email address for your company that should be included in the supplier remittances sent by MineralTree.

ID

The unique identifier that quickly reminds you of this account's purpose and differentiates it from other current accounts.

After you save, this field cannot be edited.

Account number

The account number for this bank account. The account number is a 10-digit number found at the bottom of the cheque.

If you use this account to pay for your Sage Intacct services, you can't change the Account number.

Bank name

The name of the bank. If you have more than one account at a bank, include something descriptive in the name, such as "Wells Fargo-Payroll Current".

Currency

The currency at the bank.

This field cannot be edited.

The default is the base currency of your company under the assumption that most bank accounts are relatively local. However, if you deal with foreign banks, choose their currency instead. For information about adding a transaction currency, see Customize or edit a currency.

When using bank files to make payments, make sure that the Currency field matches the Country field. For example, if you select United Kingdom, you would select GBP as the currency for the current account.

Bank transactions

Select to view transactions received from a bank feed for this account.

Pending reconciliation

Select to view the Pending reconciliation report for this account.

Reconcile

Brings you to the Reconcile bank account page where you can begin a reconciliation or continue matching transactions and finalize the reconciliation.

Reconciliation history

Select to view the Reconciliation histories page where you can view a Reconciliation report, an Outstanding items report, and, with the proper permissions, reopen a reconciliation.